Senior Project Coordinator at JD Development Group – Markham, Ontario

​​​​​​At JD Development Group, our construction division, JD Builders, is where vision becomes reality. We specialize in transforming ambitious development plans into high-quality residential and mixed use communities across the GTA.

We are looking for a driven, detailed oriented professional who wants to be part of a fast growing company shaping the future of urban living. At JD Builders, you'll work alongside experience industry leaders, gain hands-on experience across dynamic projects, and contribute to development that leave a lasting impact on communities.

If you're passionate about construction, thrive in a collaborative environment, and are ready to grow your career, JD Builders is the place to build your future. Today, we are recruiting a Senior Project Coordinator.

Required skills, as followed:

• Manage document control processes, including receiving, tracking, distributing, and filing all project documentation. Particularly, collecting documents required for the project closeout.
• Organize and maintain both electronic and hard-copy project files in accordance with company standards
• Provide administrative and coordination support to the Project Manager
• Work closely with the Project Manager and Superintendent to minimize their need to perform task-level work by proactively managing project controls, documentation, and coordination activities.
• Create and issue Purchase Orders; collect, review, and process invoices.
• Assist with price change orders; track and manage Requests for Information (RFIs); review, coordinate, and obtain approvals of shop drawings; and facilitate the flow of information required by sub-trades and suppliers.
• Participate in subcontractor progress meetings and support progress tracking, reporting, and follow-up actions.

• Assist with updating and maintaining the weekly master project schedule, ensuring the Superintendent's look-ahead schedules are aligned. Monitor productivity rates and subcontractor planned versus actual performance within the schedule.
• Provide support in establishing the client billing schedule and executing monthly billing and invoicing processes.
• Support subcontract management, including monitoring notification periods and value changes; assist with payment processing, dispute resolution if required, and subcontractor performance evaluations.
• Identify, address, and resolve issues and risks proactively, escalating as necessary to prevent impacts to cost, schedule, or quality.
• Manage subcontractor submittals, ensuring timely review, approvals, and distribution.
• Develop and maintain positive working relationships with clients, consultants, sub-trades, and suppliers.
• Assist the Project Manager in ensuring project health, safety, and environmental standards meet legislated requirements and company policies.

The Ideal Candidate

• University or college degree in Engineering, Architecture, Construction Management, or a related field.
• 1–3 years of experience in a similar project coordination or construction support role.
• Proficient in Microsoft Office, Microsoft Project, and Excel.
• Strong organizational, communication, and time-management skills.
• Strong analytical skills with excellent attention to detail.
• Ability to work effectively under pressure in a deadline-driven environment.
• Exceptional verbal and written communication skills and a collaborative, team-oriented mindset.
• Proactive, dependable, and eager to learn within a collaborative team environment.
• Solid knowledge of the Project Manager Software, such as Procore.