Office & Facilities Manager at TELYRX LLC – Tampa, Florida

Office & Facilities Manager

Irving, TX | Monday–Friday | On-Site

Position Overview

We are seeking a highly capable and resourceful Office Manager to lead workplace operations, facilities oversight, and cross-functional administrative support. This role is responsible for ensuring operational excellence across the office environment while acting as a key partner to HR, Executive leadership, and Operations.

This position goes beyond traditional office management, requiring ownership of vendor strategy, facilities planning, employee experience, and administrative infrastructure. The ideal candidate thrives in a fast-paced environment, anticipates needs, and drives efficiency across the organization.

Key Responsibilities

Workplace & Facilities Operations Leadership

Own and manage all aspects of office and facilities operations, ensuring a high-functioning, safe, and professional workplace

Develop and maintain relationships with vendors, negotiate contracts, manage performance, and optimize costs

Oversee facilities maintenance, repairs, and capital improvements in partnership with building management

Manage utilities, service providers, and preventative maintenance programs (including specialized equipment and systems)

Establish and maintain workplace standards, processes, and operational procedures to improve efficiency and consistency

Ensure compliance with safety, cleanliness, and workplace standards

Vendor & Budget Management

Manage office and facilities-related budgets, tracking expenses and identifying cost-saving opportunities

Oversee procurement and inventory strategy for office, kitchen, and operational supplies

Evaluate vendor performance and implement improvements as needed

Employee Experience & Workplace Strategy

Drive a high-quality, welcoming, and productive in-office experience for employees and visitors

Partner with HR to support onboarding, employee engagement initiatives, and workplace programs

Serve as the primary point of contact for office-related needs, ensuring timely resolution and a high level of service

Oversee office access, security coordination, and workplace logistics

Executive & Cross-Functional Administrative Support

Provide high-level administrative support to leadership, HR, and operations teams

Coordinate meetings, office logistics, and cross-departmental initiatives

Support HR with onboarding logistics, workspace planning, and employee lifecycle needs

Maintain critical office documentation, employee directories, and communication systems

Assist in planning and execution of internal events, meetings, and company initiatives

Operations & Office Infrastructure

Oversee office systems, equipment, and technology (printers, shared tools, etc.), ensuring functionality and efficiency

Manage mail, deliveries, and internal logistics processes

Continuously identify opportunities to streamline operations and improve workplace processes

Qualifications

Experience: 4+ years in office management, workplace operations, facilities management, or similar role

Leadership: Proven ability to take ownership, manage vendors, and operate with minimal oversight

Business Acumen: Experience managing budgets, contracts, and operational processes

Skills: Exceptional organizational, multitasking, and problem-solving abilities

Communication: Strong interpersonal skills with the ability to work cross-functionally and support senior leadership

Technical: Proficiency in Microsoft Office and workplace systems; experience with facilities or operations tools is a plus

Working Conditions

On-site, hands-on role with both strategic and operational responsibilities

Ability to lift and move supplies as needed

Occasional flexibility to address urgent operational or facilities-related needs