Personal Assistant to the Marketing Director at EMD Sales Inc – Baltimore, Maryland

Job Title: Personal Assistant to the Marketing Director

Reports To: Marketing Director
Location: Baltimore, MD (Onsite)
Job Type: Full-Time

Are you highly organized, energetic, and love keeping things running smoothly behind the scenes? The EMD Team is looking for a Personal Assistant to the Marketing Director who thrives in a fast-paced, creative environment where no two days look the same.

This role blends executive-level administrative support with hands-on marketing coordination. You’ll be the right hand to the Marketing Director—helping manage schedules, support campaigns, and keep operations organized, efficient, and moving forward with style.

At EMD, we don’t just work—we create, build, and execute with purpose.

When you join our team, you become part of a collaborative, high-energy environment where:

• Your ideas and input are valued

• You get exposure to real marketing campaigns and business operations

• Every day brings new challenges and growth opportunities

• You’re part of a team that moves fast, supports each other, and celebrates wins together

• You gain hands-on experience in marketing, events, and executive operations

We believe in growth, creativity, and building something bigger together—and we want you in on it.

• Manage daily administrative tasks including filing, scanning, copying, typing, and document organization

• Monitor and respond to company emails, resolving issues within scope

• Filter and organize inbox communications (removing non-relevant promotional emails)

• Communicate professionally via phone, email, and in person

• Schedule both business and personal appointments

• Coordinate travel arrangements (flights, hotels, transportation, dining)

• Maintain and update company contact directory

• Proofread, format, and create professional documents in English and Spanish

• Complete data entry for leadership as needed

• Greet and assist clients, vendors, and partners

• Prepare meeting agendas, materials, and schedules

• Pull and summarize information from emails, records, and documents

• Support the Marketing Director with campaign execution for food products and retail promotions

• Assist in creating and proofreading marketing materials (digital + print)

• Help coordinate events, pop-up shops, and seasonal activations

• Maintain vendor and customer records

• Monitor and order office/marketing supplies as needed

• Additional tasks as assigned by the Marketing Director or leadership team

• Previous experience as a Personal Assistant, Administrative Assistant, or Marketing Assistant

• Strong organizational skills and ability to multitask in a fast-paced environment

• Excellent written and verbal communication skills

• Proficient in Microsoft Office, Google Workspace, and Canva (or similar tools)

• Bilingual (English/Spanish) strongly preferred

• Experience in food, retail, hospitality, or marketing industries is a plus

We are an E-Verify employer. All new hires must be eligible to work in the United States and will be verified through the federal E-Verify system.