Motor Shop Administrative Assistant I at Epsilon Systems Solutions, Inc – National City, California
About This Position
Job ID: 2026-6
Date Posted: 2026-01-12T00:00:00
Location: National City, California
Minimum Experience: 1 years
Education: High School Diploma or Equivalent
Epsilon Systems Solutions Inc. is currently seeking a full-time Motor Shop Administrative Assistant I in National City, CA.
Job Summary: The Motor Shop Administrative Assistant I serves as the primary point of contact for commercial calls and emails, supports government and contractor reporting requirements, assists with pricing and RCC development, and coordinates RFQs and material orders. The position works closely with the Motor Shop Foreman, Program Manager, and customers to ensure accurate documentation, timely responses, and smooth execution of motor shop work.
Key Responsibilities
Answer and route incoming phone calls and emails
Serve as the primary administrative contact for commercial customers
Maintain professional communication with customers, vendors, and internal stakeholders
Support invoicing, documentation, and recordkeeping using company systems and quoting platforms
Transcribe handwritten shop reports into formal documents, including:
MACMO reports
Contractor (Government) reports
CIS documentation
Convert shop documentation into CFRs, RFQs, and other required formats
Ensure reports are accurate, complete, and submitted on time
Maintain organized electronic and hard-copy records
Support RCC (Request for Change Condition) development by:
Gathering vendor and material quotes
Compiling cost data and documentation
Coordinate with leadership for final RCC pricing and submission
Track RCC status and supporting documentation
Prepare and issue RFQs to vendors for commercial jobs
Coordinate material orders for commercial motor shop work
Track material delivery status and communicate delays or issues
Maintain vendor contact lists and pricing references
Support commercial workload by ensuring timely responses to inquiries
Assist with workload coordination and scheduling support
May require supporting limited outside commercial outreach, quoting follow-ups, and customer relationship management (training provided)
Required Skills & Qualifications
High School Diploma or GED
1 – 2 years in an administrative, coordinator, or office support role
Strong organizational and administrative skills
Excellent written and verbal communication
Ability to accurately transcribe and format technical information
Comfortable working with multiple priorities in a fast-paced shop environment
Proficiency with basic computer systems (email, spreadsheets, document management)
Willingness and ability to learn internal quoting, invoicing, and reporting systems
Proficiency in the English language, including:
Reading: Ability to interpret handwritten shop notes, technical documentation, vendor quotes, and government‑related reporting formats
Writing: Ability to draft clear, accurate reports, emails, RCC documentation, RFQs, and customer communications
Speaking: Ability to communicate professionally with customers, vendors, and internal teams in a fast‑paced shop environment
Preferred Qualifications
Associate degree in Business Administration, Industrial Technology, Supply Chain, or a related field; or vocational or technical coursework related to industrial environments, mechanical systems, or shop operations
Certificates in areas such as: office administration, procurement or supply chain fundamentals, technical writing or documentation
3 – 5 years of administrative or commercial support experience, ideally in an industrial services, mechanical, motor shop, shipyard, or construction environment
Familiarity with government or contractor documentation
Experience with RFQs, purchasing, or vendor coordination
Ability to adapt communication style for both technical and non‑technical audiences
Experience in proofreading or formatting technical documents for clarity and accuracy
Pay Range:
The pay range for this role is $19.00 To $26.00 per hour. This is a reasonable estimate for this role. Individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
ADA Notations:
Prolonged periods of sitting or standing while performing administrative tasks.
Frequent use of hands and fingers to operate a computer, keyboard, phone, and office equipment.
Occasionally lift and carry up to 20 lbs (e.g., files, binders, small parts, or documentation).
Visual acuity required for reading handwritten reports, digital documents, and technical information.
Regular movement within a shop environment, which may include walking on uneven surfaces or around equipment.
Noise levels range from quiet to loud.
Epsilon Systems Solutions, Inc. is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.