FINANCIAL INTERN at PROVIDENCE HOUSING DEVELOPMENT CORPORATION – Rochester, New York

General Description

Assists the organization with operations in the finance department along with supporting other agency departments in achieving overall agency goals and objectives.

Essential Duties and Responsibilities

Coordinates the activities of an on-site rental property management office, including but not limited to:

• Assist Accounts Payables in processing invoices for multiple companies:
• Assigns pertinent information for data entry
• Enters data into automated system
• Filing of check runs into individual property locations
• Assist with Balance Sheet Recs
• Update through current period
• Create, reconcile and research where necessary
• Support the finance department in maintenance of Financial Edge:
• Creation of new GL Accounts
• Review and update of GL Structure for consistency
• Creation of LP cash flow reports
• Create new GL
• Update YTD data
• Modify monthly recurring Journal Entries
• Support the budget process
• Review property budgets for large variances
• Prepare and upload data into Financial Edge
• Upload/Enter approved budgets into Investor on-line sites
• Update current budget files for formatting and consistency
• Assist with Credit Card Process Management
• Analyze historical trends
• Identify most used vendors and YTD history
• Review process and suggest improvements
• Support Monthly Close Process
• Generate Monthly Recurring Journal Entries
• Review & research material variances
• Update Prepaid and Accrual Accounts
• Create Credit Applications for each LP
• Update Electronic Filing
• Other duties as assigned by VP of Administration

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory direction and perform other related duties as required.

Qualifications

Education:

• High School diploma or equivalent.
• Successful completion of basic accounting coursework, through Intermediate Accounting II

Credentials:

• Valid NYS driver’s license and driving record acceptable to agency, and ability to travel to assigned sites

Experience/Skill:

• Strong working knowledge of MS Excel (uploading / formatting / formulas) required
• Meticulous attention to detail
• Strong communication skills
• Must possess excellent ability to understand, organize, and communicate financial information and data
• Must have ability to handle multiple projects concurrently and ability to manage deadlines
• Commitment to Agency mission statement
• Experience/knowledge of workflow/process improvements preferred
• Experience/knowledge of the budget/forecasting process and analysis preferred
• Writing macros in Excel preferred
• Experience working with non-profit or public sector organizations desired
• Demonstrated competence with computers, accounting, spreadsheet and budgeting programs preferred
• Experience with Boston Post and Financial Edge software preferred

Physical Demands/Work Environment: The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, use hands to type and/or perform lifting. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually quiet, but can be loud at times.

Compliance: Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing, and documentation standards.

***Providence Housing is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet