AP Clerk at Guardiar – Ennis, Texas

We are seeking a detail-oriented and disciplined Creditors / Vendor Controller to manage the full creditors function with a strong focus on accuracy, control, and timely month-end close. The successful candidate will be responsible for end-to-end vendor invoice processing, reconciliations, and ensuring compliance with internal controls and deadlines.

Key Responsibilities

• Perform three-way matching of supplier invoices against approved purchase orders and goods/materials receipt notes.
• Accurately process and capture supplier invoices in the accounting system.
• Ensure all invoices are correctly allocated to the appropriate cost centers and general ledger accounts.
• Reconcile creditors’ ledger accounts to supplier statements, investigate variances, and resolve discrepancies timeously.
• Manage and monitor invoice approval workflows and follow up on outstanding queries.
• Prepare creditors reconciliations for month-end close and support the accurate and timely completion of month-end reporting.
• Ensure adherence to payment terms and assist with payment runs as required.
• Maintain proper filing and audit trails in line with company policies and audit requirements.
• Work closely with procurement, stores, and operations teams to resolve invoice and receipt discrepancies.
• Support internal and external audit queries relating to accounts payable.

Key Requirements

• Relevant qualification in Accounting, Finance, or a related field.
• Minimum 3 years’ experience in a creditors/accounts payable role.
• Strong working knowledge of three-way matching processes.
• Proven experience with creditors reconciliations and month-end close.
• High level of accuracy with strong attention to detail.
• Ability to work under pressure and meet tight month-end deadlines.
• Solid understanding of cost center accounting.
• Proficiency in accounting systems and Microsoft Excel.
• Strong communication and follow-up skills.

Key Competencies

• Detail-oriented and methodical
• Strong organizational and time management skills
• Problem-solving and analytical ability
• Ability to work independently and as part of a finance team
• High level of integrity and accountability
• Able to work on site