Administrative Assistant at Crabtree Brands LLC – Poulsbo, Washington

About Us:
Crabtree Brands is a dynamic and growing organization focused on creating a positive and productive work environment. We are looking for an organized and proactive Office Manager to join our team and ensure the smooth and efficient operation of our office. This is an excellent opportunity for a detail-oriented professional with a strong background in administrative management and a passion for supporting employee success.

Here are our core values, which we hire and fire by.

• Integrity - I am honest, authentic, & accountable to my team and my community.
• Deliberate - I am deliberate in my thoughts and actions. I am actively engaged in learning and improving myself and the people around me. The details of what I do matter
• Make It Better - I will do better today than I did yesterday, and I will work tomorrow to do better than I did today.
• Play On The Same Team - I start from a place of trust and respect for myself and those around me. I belong on this team, sharing the load and supporting my teammates.
• Create Value - I follow the company processes and make sure we are all rowing in the same direction. I think about my time and actions and how that affects my team and customers. No wasted effort.
• Community - I work to improve community resilience by furthering a culture of trust and respect.

Job Description:
We are seeking an experienced and self-motivated Administrative Assistant who will be responsible for overseeing various operational tasks that help ensure the smooth running of our office environment. This individual will play a pivotal role as a gatekeeper, processing mail, cash management, managing communication, customer feedback loop, sourcing and maintaining basic supplies, restaurant POS support, and special projects while fostering a positive workplace culture.

Personality Traits and Skills Required

• Self-motivated- Someone who can manage their time, advocate for themselves to get the information they need, and get tasks all the way done.

• Work well as part of a team- you start from a place of trust and respect for yourself and those around you, share the load, and support your teammates.

• Attention to detail- Details matter in all that we do. It is important to do accurate, careful work.

• Strong written and verbal communication skills- The biggest part of being successful in this role is by asking questions and providing detailed information.

• Organizational skills

• Time management skills

• Comfortable with computer software systems and proficient with Word & Excel- We use a variety of software systems, and you must be willing and able to learn and explore them.

• Must love dogs- we often have one or more dogs on staff. They are happy to show you around Centennial Park on your break.

Benefits include

• As an employee, you will enjoy hefty discounts on food and merchandise at all of our companies: Crabtree Kitchen + Bar, ChocMo, L’Atellier TR, and High Spirits!

• PTO that grows with years at the company

• Health insurance options for full-time employees

• Full-time with an ideal schedule of Tuesday through Saturday, 10 am to 6 pm.

Responsibilities include

• Gate Keeper

• Facilitate proper communication channels

• Coordinating communication between staff, customers, and vendors.

• Manage special projects

• Data Entry/ Accounting

• Tracking Sales by Dept.

• Reconcile sales to deposits

• Prepare deposits for the bank

• Vehicle Mileage

• Purchase Orders

• POS support

• Organization

• Processing mail, answering the phone and responding to voicemail

• Inventory and routine ordering

• Office and conference room tidying

• Customer service support for all departments

• Filing invoices and statements

• Cross-training and filling in as needed in various departments