Senior Grants Management Specialist in Denver, Colorado at National Jewish Health

Position Summary
Leads the work of the Grants Management team. Supports research and administration by conducting strategic analysis in relation to grants, including interpreting and communicating complex financial data to assist in decision making, ensuring compliance with internal NJH policies and external regulations, and to serve as subject matter experts for the planning, implementation and evaluation of grant applications.

Essential Duties

Leads the work of co-workers providing effective direction, guidance and resources as appropriate.

Responsible for the financial management of externally funded research projects. Coordinates all aspects of the grant application process, ensuring proposals are submitted in an accurate and timely manner, consistent with sponsor and institutional requirements. Ensures awarded projects are properly managed within the budget and terms & conditions of the award.

Understands and ensures compliance with regulatory requirements and National Jewish Health policies. Maintains expertise as regulations and policies change.

Develops budgets for grant applications. Works with other members of the PI’s team to make certain each budget fully reflects the specifics of the project and is compliant with the sponsor’s requirements.

Enters grant applications into electronic systems - i.e., Cayuse - and/or ensures the entry of the required components. Works with subrecipients and vendors to obtain the necessary information and/or certifications. Collaborates with other members of the PI’s team to meet grant deadlines. Completes the Internal Research Review form (IRR).

Ensures grant expenditures are appropriate and compliant with relevant regulations and policies; reviews quarterly grant expenditure certification reports for faculty review and approval.

Tracks project invoices from submission to payment and approves individual purchasing and payment transactions as appropriate. Manages costs consistent with the budget to make sure sufficient funds are available to meet the programmatic goals of the project.

Prepares reports of actual and projected financial position for individual projects and an investigator’s complete portfolio. Identifies funding gaps and opportunities and makes recommendations to address. Meets regularly with investigators to review grant finances.

Tracks and manages time and effort reporting, salary distributions, and financial and narrative reporting requirements.

Serves as a key member of the PI’s team and works closely with other team members to affect the successful implementation of the project.

Works closely with the Sponsored Programs Office on the project establishment and close-out processes.

Remains a member of the Grants Management team providing back-up and support for other Grants Management Specialists in the accomplishment of departmental and institutional goals.

Takes the lead on specific department projects including systems (e.g. Cayuse), process development, and improvement projects.

Trains the Grants Management Team and acts as expert on internal and external procedures and policies.

Other Duties

Serves as back up to Grants Management Manager.

Participates in Quality Assessment (QA) and Quality Improvement (QI) programs, as directed.

Competencies

Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.

Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.

Coaching and Teaching Others: Providing timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem.

Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.

Customer Focus: Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organization’s needs.

Managing Work and Time / Project Management: Effectively managing one’s time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed.

Problem Solving: Uses issue identification, data relation and comparison, pattern recognition and information gathering to create analyses and make recommendations.

Supervisory or Managerial Responsibility
Leads the tasks of co-workers

Travel
None

Core Values

Be available to work as scheduled and report to work on time.

Be willing to accept supervision and work well with others.

Be well groomed, appropriately for your role and wear ID Badge visibly.

Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.

Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.

Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.

Wears appropriate PPE as outlined by the infection control policies and procedures.

Demonstrates compliance with all state, federal and all other regulatory agency requirements.

Minimum Qualifications

Education: Bachelor degree required; Business Administration or finance related field preferred.

Work Experience: A minimum of 5 years of recent research and financial administration experience required ideally in an academic, research or governmental organization required.

Special Training, Certification or Licensure: None

Salary Range: $73,000 - $85,000

Benefits

At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset.

With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.

• Medical Plans, Dental Plans and Vision Insurance
• Retirement Plan
• FSA and HSA
• Short and Long Term Disability
• Life Insurance and AD&D
• Voluntary Benefits, like Accident Insurance, Critical Care and Hospital Indemnity
• Sick and Vacation Paid Time Off
• Wellness Program
• Legal Plan