Internal Medicine Residency Program Coordinator in Waterbury, Connecticut at Waterbury Hospital

Scope of Position:

Waterbury Health is seeking a dedicated and professional Internal Medicine Residency Program Coordinator to join our team. This role is pivotal in managing the day-to-day operations of the internal medicine residency program, ensuring compliance with accreditation requirements, and providing high-level administrative support to Program Directors and the Yale GME office. The Coordinator handles resident onboarding, licensure, and certification, manages program documentation, and organizes key events such as orientations and graduations.

Responsibilities:

• Collaborates with PDs/APDs and YALE GME office in New Haven to assure compliance with internal medicine residency program requirements and provides educational coordination between Department Chiefs/Directors, attending physicians, ACGME Office.
• Provides high level administrative support to PDs/APDs.
• Coordinates required documentation for onboarding of new residents working with the Waterbury Hospital, Yale GME office New Haven and Yale University office.
• Coordinates Resident certification, J1 Visa status, and licensure
• Provides administrative oversight for the internal medicine program to include but not limited to resident evaluations, program curriculum, preparing reports, handling inquiries, maintaining current program manuals, maintaining program policies, maintaining program files, scheduling meetings, and assisting in requests for verification of training. Maintains resident records and required documentation, accreditation documentation.
• Maintains/works with applicable residency program databases/systems [i.e., ACGME, ERAS, NRMP, GME Track, FREIDA, Web ADS, ABIM, MedHub (for duty hours, procedures, education, sick time, vacation time), AMION, and HealthStream.
• Plays a key role in recruitment of new residents including initial screening of applications to ensure qualification. Schedules interviews with over 250 candidates and faculty.
• Coordinates logistics, planning and actively involved in annual 10-day new resident orientation, as well as the "next level" sessions for PGY1 and PGY2 residents. Planning of annual graduation.
• Plans, coordinates, and implements logistics of resident events including annual In-Training Exam, CT ACP meeting, collaborating with Saint Mary’s Waterbury Research Day, resident well-being events, etc.
• Completes other responsibilities as assigned/deemed by the supervisor/manager to meet program, departmental objectives, resident compliance with policies and procedures.
• Perform other related duties as required and be Notary Public certified.

Qualifications

• Associates and or Bachelor’s degree preferred.
• Minimum 3 years relevant experience in a high level secretarial/administrative role supporting a complex department, function, or group of professionals.
• Training Administrators of Graduate Medical Education (TAGME) Certification preferred, but not required.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and advancement.
• Supportive and collaborative work environment.
• Access to hospital facilities and free parking.

Waterbury Health considers applicants for employment without regard to, and does not discriminate on the basis of an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Waterbury Health discriminate on the basis of sexual orientation or gender identity or expression.

THE ABOVE DESCRIPTION COVERS THE MOST SIGNIFICANT DUTIES PERFORMED BUT DOES NOT EXCLUDE OTHER OCCASIONAL WORK ASSIGNMENTS NOT MENTIONED, THE INCLUSION OF WHICH WOULD BE IN CONFORMITY WITH THE FACTOR DEGREES ASSIGNED TO THIS JOB.