Procurement Manager at Asian Health Services – Oakland, California

The Purchasing/Procurement Manager oversees all purchasing and materials management across clinic sites to ensure timely, cost-effective, and compliant acquisition of goods and services. This role is critical in supporting the organization’s transition to Sage Intacct by centralizing purchasing operations, strengthening internal controls, and enhancing data-driven decision-making. The Purchasing Manager will lead purchasing operations, vendor management, and system-driven workflows to improve efficiency, transparency, and financial visibility across departments.

• Lead and oversee daily purchasing operations, ensuring accuracy, efficiency, and compliance with organizational policies.
• Manage the transition and ongoing use of Sage Intacct for purchasing workflows, including requisitions, approvals, purchase orders, and vendor payments.
• Ensure all purchasing activities are centralized, standardized, and properly documented within the system.
• Partner with Finance to align purchasing data with financial reporting, budgeting, and P&L tracking.
• Source, evaluate, and negotiate with vendors to secure quality goods and services at competitive pricing.
• Maintain strong vendor relationships and monitor performance, pricing, and contract compliance.
• Identify opportunities for cost savings, contract optimization, and group purchasing strategies.
• Partner with clinical and operational teams to forecast purchasing needs and maintain appropriate inventory levels.
• Ensure alignment between purchasing, inventory management, and operational demand across sites.
• Support coordination across departments (clinical, facilities, administration) to ensure timely procurement.
• Develop and maintain purchasing dashboards and reports within Sage Intacct and Excel.
• Monitor key metrics such as spend trends, vendor performance, and purchasing cycle times.
• Provide insights to Finance and leadership to support budgeting, forecasting, and cost management.
• Identify and implement process improvements to enhance purchasing efficiency and internal controls.
• Ensure compliance with organizational policies, audit requirements, and regulatory standards (including 340B where applicable).
• Support documentation and standardization of purchasing procedures.
• Manage purchasing staff, including hiring, training, performance evaluation, and development.
• Assign and monitor workloads to ensure timely and accurate processing of purchasing activities.
• Foster a collaborative and accountable team environment.

• Promote teamwork, confidentiality, and compliance with HIPAA standards.
• Participate in agency-wide quality improvement initiatives.
• Support organizational events and cross-functional collaboration as needed.

• Directly manage purchasing staff including hiring, onboarding, training, and evaluations.
• Provide coaching, feedback, and performance improvement plans when necessary.
• Monitor work quality, productivity, and adherence to department standards.
• Assign workloads, monitor performance, and foster a collaborative, high-performing team.

• 5+ years of experience in purchasing, materials management, or supply chain operations.
• Strong proficiency in Microsoft Excel and purchasing systems.
• Experience managing vendor relationships and procurement processes.

• Experience in healthcare or FQHC environment.
• Experience with ERP systems (Sage Intacct or similar).
• Background in finance, operations, or business administration.

• Strong understanding of purchasing workflows, inventory management, and vendor negotiations.
• Ability to work with financial and operational data to support decision-making.
• Strong analytical, problem-solving, and organizational skills.
• Effective communicator with the ability to collaborate across departments.
• Ability to manage multiple priorities in a fast-paced environment.

Benefits That Support You
We're committed to supporting our team's well-being. Our comprehensive benefits package includes:

Health & Wellness

• 100% employer-paid Medical, Dental & Vision coverage
• Acupuncture & Chiropractic coverage

Time Off

• 12 vacation days
• 12 sick days
• 12 paid holidays + 3 floating holidays (additional flexible days you can use anytime)

Financial & Retirement

• 403(b) with 3% employer contribution + up to 2% match
• Flexible Spending Account (FSA) & Dependent Care Assistance

Additional Support

• Commuter benefits
• Long-Term Disability Insurance