Project Support Administrator at Trademasters Services I – Washington, District of Columbia

Trademasters Service, an award-winning federal contractor, with over 30 years of industry experience offering complete facility operations management, maintenance and repairs to millions of square feet of premium government buildings, commercial and residential clients. We provide quality and efficient services for all the following systems or needs: HVAC, plumbing, electrical, call-desk operations, steam, boilers, UPS, generators, custodial, grounds, pest control, fire control systems, elevators, gates, bollards, service calls, architectural, structural and building systems.

We have an excellent career opportunity for a full-time Project Administrator in operations and maintenance of facilities (O&M) located in NW 20210 and NE 20002 Washington, DC. This position is on-site and not remote. We offer a great work atmosphere and generous compensation package with benefit coverages beginning on your first day with us at Trademasters! Visit us at https://trademasters.com/about

Schedule: Full time, 40 hours per week. Monday to Friday. On-site, not remote position.

Hourly Rate: $26.00 to 28.00 per hour

Project Administrator Requirements:

• Five (5) years’ Customer service and administrative experience
• Experience operating and updating CMMS systems for updating, editing, routing, and uploading documents, including facility assets, PM schedules, work orders, inspections, testing, maintenance, certificates, and Quality Control (QC)
• Experience with EQIP
• Google Drive & Microsoft Office proficiency
• Government/commercial facility customer service and reporting experience
• Required to obtain and maintain federal government badge with Public Trust (PT and/or Top Secret (TS) security clearance.
• Experience with timesheet management
• Some background experience in the operation, maintenance and repair of building systems such as HVAC, electrical, lighting, carpentry, drywall and hardware, painting, masonry, flooring environments

Project Administrator Responsibilities:

• Answer and direct phone calls and emails
• Assign & dispatch work orders
• Review, follow-up and QC completed work orders
• Provide updates to customers on work orders and projects.
• Support CMMS system
• Work directly with assisting Project Manager and Supervisors
• Coordinate project tasks and deliverables.
• Request invoices, tracking payment, etc.
• Assist with scheduling and set up safety training & attend
• Assist with parking applications and requests
• Schedule appointments for onboarding (background/fingerprints) & assist with EQIP
• Order office & site supplies, equipment, tools, and uniforms.
• Update and manage sign in sheets, leave requests, and assist in managing staff schedules
• Review staff time and collect documents to submit for payroll
• Collect daily logs, tours, reports, etc.
• Send out morning building report each morning with fire panel and elevator log
• Collect all daily, weekly, and monthly documents and distribute.
• Assist staff with work orders, iPads
• Manage all onsite files, paper & electronic, including contract required documents.
• Create and distribute reports
• Prepare & update Contract Deliverables and Plans

Project Administrator: Your benefit coverage begins on your first day with us!

• Paid federal holidays
• Vacation & sick leave
• CIGNA medical & dental
• Health Savings Account with generous employer contributions
• EyeMed vision
• Company paid Short Term Disability
• Company paid Life Insurance and AD&D
• Optional Long Term Disability after 60 days
• 401K pre-tax and Roth with generous company match and vesting after 60 days

No phone calls please. We will contact selected candidates. Recruiters and unsolicited services please do not contact.

EEO Statement: Trademasters prohibits discrimination against qualified individuals based on their veteran status, disabilities, age, ethnicity, national origin, sex (including pregnancy and sexual orientation), religion, race, color, genetic information. Equal Opportunity Employer/Veterans/Disabled