Fleet & Facility Manager at McCoy-Rockford Inc – Houston, Texas

GENERAL DESCRIPTION:

Effectively manages and organizes transportation maintenance activities and building maintenance. Oversees all aspects of building functions and guarantees the safety and functionality of all facilities.

DUTIES AND RESPONSIBILITIES:

• Conduct routine interior and exterior building walk-throughs to identify showroom readiness, maintenance, safety, and operational issues
• Ensure that certain facility systems are working properly, i.e.: security, sprinkler system, access cards, etc.
• Carry out a wide variety of tasks related to planning, managing and coordinating the fleet including, but not limited to: operation, maintenance, registration and licensing, repairs and servicing of vehicles.
• Conduct audits of vehicles to confirm each vehicle has appropriate documentation, organization and cleanliness. Vehicles also includes forklifts and order selectors.
• Partner with Safety Manager to run routine safety inspections, corresponding with contractors, planning maintenance work and maintaining records.
• Establish vendor policies, audit and monitor fleet and facilities maintenance & repairs
• Partner with Accounting and Leadership on negotiating, maintaining and terminating service and insurance contracts
• Oversee contractors installing, inspecting, repairing, and maintaining building systems, including mechanical, electrical, plumbing, HVAC, safety, and waste management
• Purchase or ensure the purchase of all materials or equipment for McCoy Rockford’s fleet and facilities
• Develop or revise standard operational and working practices and hold employees accountable for achieving these standards
• Monitor and control expenses for department and assist in budget planning for department
• Schedule and supervise preventative maintenance, painting, or carpentry projects
• Coordinate required inspections, certifications, and permits with governing agencies and third-party vendors
• Enforce safety policies by conducting audits, inspections, reporting statistics, and counseling employees
• Inspect equipment to ensure specific operational performance and optimal utilization
• On call for facility security support, driver accident assistance and fleet emergencies
• Responsible for project managing all capital expenditure improvements for the facilities and vehicles
• Facilitate two team meetings: the Houston facility team and the Austin facility team
• Review invoices and supporting documentation submitted by Accounting to ensure accuracy and obtain appropriate approvals
• Maintain accurate records by updating the CMMS with work orders, service activity, and maintenance documentation
• Stay current on applicable local, state, and federal building codes, safety regulations, and compliance requirements, and ensure facilities operate in accordance with all standards
• Partner with internal teams and external experts to implement changes resulting from updates to building codes or state regulations
• Proactively identify compliance gaps through regular inspections and audits, and take corrective action as needed

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment.

KEY SELECTION AND SUCCESS FACTORS

WORK EXPERIENCE:

• At least 5 years’ facilities experience required
• Fleet maintenance experience preferred

EDUCATION/QUALIFICATIONS:

• High School Degree or equivalent required. College degree preferred.
• Excellent time management and multitasking skills
• Knowledge of building systems and codes
• Contract handling experience

OTHER/PREFERRED:

• Possess technical skills in vehicle operation and maintenance
• Knowledge of Smith System preferred
• Strong leadership skills including the ability to build a strong team, coach and mentor direct reports and the ability to get results through others in a positive and encouraging manner
• Ability to analyze problems and move toward a win-win solution
• Ability to speak to groups effectively and maintain audience interest
• Ability to communicate effectively with direct reports, other departments and with customers
• Understand and maintain compliance with state and federal regulations