Administrative Assistant at Greene County General Hospital – Linton, Indiana

Responsible for performing administrative services for Director of Outpatient Clinics. The administrative assistant position acts as confidential assistant requiring considerable discretion and independent judgment when handling a number of situations including those interfacing with the public, medical staff, and hospital staff.

Essential Duties and Responsibilities:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains Director’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects in a timely manner and as directed by Director.
• Prepares reports by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Other duties as may be assigned.

Job Requirements

Education: High School Diploma or GED required. Associate’s degree preferred.

Licensure/Certification:

Experience: Minimum of five years’ previous experience in an administrative position. High level of professionalism, strong attention to detail, and the ability to manage upwards, required. Must possess excellent written and oral communication skills, as well as strong telephone, interpersonal, and organizational skills. Knowledge of Microsoft Office Suite software required.

Physical Requirements: Frequent sitting; occasional periods of standing and walking. Ability to bend, stoop and reach. Frequent periods of sitting and typing on a computer keyboard.