Legal & Compliance Administrative Assistant at Ubiquity Global Services US, Inc. – Taguig City

The Legal & Compliance Administrative Assistant provides administrative and coordination support to Ubiquity’s Legal and Corporate Compliance teams. This role supports day-to-day legal operations by assisting with document organization, agreement execution coordination, scheduling, and follow-ups, helping ensure timely and accurate workflows. This position is administrative in nature and does not involve legal analysis, contract drafting, or contract review.

Key Responsibilities

• Organize and maintain legal and compliance documents in designated repositories.
• Assist with agreement execution using DocuSign or other approved execution platforms or methods.
• Track execution status and provide follow-ups and reminders to internal stakeholders.
• Assist Legal and Compliance teams by collecting and confirming required details to support updates to legal and compliance trackers.
• Provide administrative support to the In-House Attorney, Head of Legal, and Corporate Compliance team.
• Coordinate meetings and calendars, including across time zones.
• Prepare basic status summaries and administrative reports as requested.
• Handle confidential and sensitive information with discretion.

Required Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal English communication skills.
• Proficiency with Google Workspace (Docs, Sheets, Drive, Slides, Calendar).
• Familiarity with DocuSign or similar electronic signature and execution platforms.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Willingness to work onsite during night shift hours aligned with U.S. operations.

Preferred Qualifications

• Two (2) or more years of experience in legal, compliance, or administrative support roles.
• Experience supporting document management, execution tracking, and calendaring.
• Familiarity with tracked changes and comments in documents.
• Background in corporate, law firm, or BPO environments.