E-Commerce Parts Admin at Gabrielli truck sales – Rensslaer, New York

Position Summary

Gabrielli Truck Sales is seeking a detail-oriented and proactive Parts Sales Administrator to support fleet account setup, outside parts sales operations, and internal systems management. This role plays a critical part in ensuring accurate account configuration, streamlined sales processes, and effective communication across platforms such as Salesforce, KEA, Pulse, and OEM systems.

The ideal candidate is organized, technically savvy, and comfortable working across multiple systems while supporting sales and administrative functions.

Key Responsibilities

• Set up and manage fleet accounts with OEMs including Mack, Volvo, and Paccar, ensuring proper configuration of:
  • Online parts counters
  • Loyalty and rewards accounts
• Support outside parts sales operations by:
  • Structuring and maintaining sales data within Salesforce
  • Assisting with KEA reporting and data accuracy
• Format and prepare monthly marketing flyers to support parts sales initiatives
• Support and maintain approved request procedures within Salesforce, ensuring compliance and proper documentation
• Make all necessary updates and changes within the Pulse platform, maintaining accuracy and consistency across systems
• Serve as a liaison between sales, parts, and administrative teams to ensure smooth workflow and communication
• Assist with additional administrative and reporting tasks as needed

Qualifications & Skills

• Previous experience in parts administration, sales support, or automotive/truck dealership operations preferred
• Working knowledge of or experience with:
  • Salesforce (required or strongly preferred)
  • KEA, Pulse, or similar dealership management platforms (preferred)
• Strong organizational skills with high attention to detail
• Ability to manage multiple systems and priorities simultaneously
• Proficiency in Microsoft Office (Excel, Word, Outlook); basic design or formatting skills a plus

Strong communication skills and ability to work collaboratively across departments

Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know.

Benefits:

• Medical and Dental plan
• Paid Holidays
• Paid vacation and sick/personal time
• 401k with an employer match
• EMPLOYER Paid Life insurance benefit
• Gym Reimbursement program