Administrative Specialist II at Arkansas State University – Jonesboro, Arkansas

Position #: A01059

Department: Beck College of Math & Science

Employment Status: Full time (29-40 Hrs)

# of openings: 1

Proposed Salary Range: $27,040.00

Type of Employment: Staff

Location: ASU-Jonesboro

Closing: 1/26/26
Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary:

The Administrative Specialist II is responsible for conducting special research studies, analyzing data, preparing statistics, making recommendations based on research findings, and monitoring and coordinating project/program activities. This position is governed by state and federal laws and institution policy

Duties & Responsibilities:

• Process all incoming paperwork that needs Dean's signature, then distribute on campus, then put in file-share
• Coordinate PRT Documents
• Prepare any EPAFs for College funded faculty, such as Graduate directors, and new faculty with summer start-up pay
• Prepare stipend paperwork for college Ambassadors
• Keep faculty personnel folders up to date
• Assist with annual Deans Seed Grants
• Work with Department Chairs on scholarships through Academic Works - make scholarship offers through the software
• Plan Convocation of Scholars Banquet and college faculty meetings
• Assist students and faculty with poster printing and keep supplies updated
• Keep College committee lists updated; take commencement headcounts
• Reserve Active Learning rooms and conference rooms in Course Dog
• Help with any Travel for the Dean and the SMART Center staff for recruiting trips, plus student travel that have awards from Dean's office
• Place orders for office supplies, name tags, business cards, etc., replacement furniture, and tech supplies
• Keep College phone list updated
• Building Liaison for LSW - put in workorders as needed
• Assist other departments when short staffed
• Keep track of building remodeling projects
• Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of planning, research, and analysis techniques and procedures
Knowledge of department operations, policies, and procedures
Knowledge of applicable laws and regulations
Knowledge of basic accounting principles

Ability to plan and execute systems and organizational analysis and feasibility studies
Ability to conduct research and perform quantitative quality assurance reviews
Ability to research, prepare, and present comprehensive written and oral reports
Ability to organize and conduct meetings and workshops

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Minimum Qualifications:

The formal education equivalent of an earned Bachelor's Degree in public administration, general business, or a related field

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee

E-Verify Participation Notice:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf