Office Coordinator at Bel Brands USA – Brookings, South Dakota

Country: United States
City: Brookings
Job Family: Industrial Operations
Contract Type: Unlimited-term
Job ID: 53203
Office Coordinator

You know our brands, The Laughing Cow, Babybel, Boursin, Kaukauna, Merkts and Price's, which elicit smiles across America. They are daring, responsible and deliver dairy goodness. As you imagine, this mindset is contagious! Bel Brands USA is part of an international family company, which has led an ambitious growth strategy for 150 years and is today the world's third largest branded cheese company. If like our 12,000 employees globally, you want to have an impact in an entrepreneurial and demanding company, and share smiles around the world, dare to live the Bel experience!

Be you. Be ambitious. Be Bel.

Bel Brands USA has been named Chicago's "101 Best and Brightest Companies to Work For" for 10 years in a row. The company is headquartered in Chicago and operates three manufacturing plants in Little Chute, WI, Leitchfield, KY, and Brookings, SD.

Job Description Summary:

The Office Coordinator directly supports the Director of Operations by performing a wide range of highly diverse and complex assignments of a responsible and confidential nature requiring a high level of tact and discretion. This position regularly performs office work and administrative related duties including assisting in the preparation of confidential information, business cases and presentations.

Essential Duties and Responsibilities:

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains Director of Operations appointment schedule by planning, coordinating and scheduling meetings, conferences and teleconferences.
• Coordinates corporate domestic and international travel including arranging lodging and meeting accommodations.
• Develops and maintains a filing and retrieval system both paper and electronically.
• Publishes the plant monthly newsletter by gathering information, preparing and editing articles, designing graphic presentations, producing and distributing.
• Expertise in providing smooth communication and updates between the Director of Operations and internal company departments while demonstrating leadership to maintain credibility, trust and support with management and company staff.
• Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills and the knowledge to maintain a realistic balance among multiple priorities. Excellent attention to detail is a must.
• Highly resourceful and capable of working independently and with a team on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strong ability to multitask and change direction at all times.
• Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignments and special projects establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, making adjustments to plans and keeping the Director of Operations informed at all times.
• Assist in coordinating the agenda/schedule of team meetings, organization and scheduling of meetings which will include research, gathering of information and preparing of presentations and materials. Records meeting notes as needed and records them for future reference. Coordinate and participate in the management team meetings and take ownership of handling action items and any follow-up needed. Coordination of events both on and off-site and assisting with plant-wide meetings and events.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks and participating in professional societies.
• Follows all Good Manufacturing Practices as stated within the policy.
• Follows all Safety rules & procedures by working safely and ensuring safety of others.
• Follows all food safety procedures.
• Follows all environmental protocols as applicable.
• Follows all sanitation procedures and work instructions.
• Performs other miscellaneous duties as assigned.

Minimum Degree and Experience:

• High school diploma and/or equivalent years of experience.
• Excellent organizational and time management skills.
• Experience interacting with senior management.
• Advanced proficiency with the full suite of Microsoft applications (Word, Excel, PowerPoint, Outlook).
• Very strong interpersonal skills and the ability to build relationships with all levels of management.
• Proven ability to handle confidential information with discretion, adaptable to various scenarios and handle sensitive issues with grace.
• Excellent communication skills – strong ability to communicate effectively with executives, peers, the public, and others via all means of communication including telephone, email, correspondence and in person.
• Strong work ethic with positive, up-beat attitude, with a friendly, approachable and helpful demeanor.
• Complete knowledge of formats for business letters, correspondence and reports.
• Precise use of English grammar, punctuation and spelling in written communications.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to stand, walk, and operate office equipment including a computer and multi-purpose copy machine. The employee is occasionally required to reach above shoulders, stoop, kneel, crouch or walk within the plant. Must be able to see small type and numbers.

The employee must frequently lift and/or move up to 30 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The employee frequently works in an office environment where they will be sitting a majority of the day. The employee is occasionally expected to walk within the plant. The noise level in the plant is usually loud.

Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.

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