OFFICE ASSISTANT at DIOCESE OF VICTORIA – El Campo, Texas

As first point of contact, this part-time (24-28 hours per week) position is primarily responsible for professionally representing St. Robert's Catholic Church by providing excellent customer service through greeting and assisting visitors and callers to the church office and performing supportive services for parish departments that support the goals, objectives, and mission of the parish. This is accomplished by participation in the comprehensive planning, implementation, and evaluation of the parish’s programs, goals, and objectives with specific focus on the parish goal of being a welcoming, hospitable faith community. The position is security sensitive that requires extreme confidentiality.

The responsibilities of the Parish Steward are:

• Maintain front desk of the Church Office
• Maintain the physical appearance of the office and conference room so as to present an organized atmosphere
• Greet parishioners and guests with a warm welcome and provide them competent service when they walk into or call the church office, whether for information or in times of need
• Answer, screen and forward incoming calls and emails, and/or take accurate messages as necessary
• Responsible for the punctual and proper daily opening and closing of the church office
• Stay abreast of parish life through the church bulletin, website, calendar, and schedule of facilities
• Respond to inquiries about parish activities and services or direct those requests to the appropriate person or office.
• Responsible for incoming and outgoing mail and packages, ordering of stamps and bulk mail. Receives and distributes all fax emails and correspondence. Ensures that the phone system and voicemail is properly maintained
• Collect and schedule Mass Intentions and notify appropriate person(s)
• Maintain office security by following safety procedures and controlling access into and past the lobby
• Perform clerical receptionist duties such as keeping lists, filing, photocopying, faxing, receiving registrations and/or helping fulfill orders related to special events, faith formation, etc.
• Collaborates with the Pastor, and other staff in implementing the mission of the parish
• Responsible for Mass Intention and Altar Sanctuary candle donation request
• Provides clerical assistance for staff, to ministries, and for parish retreats and/or events as needed
• Maintains list of parishioners receiving the anointing of the sick
• Donation Processing and Recording
• Data Accuracy and Integrity
• Parishioner Record Maintenance
• Responsible for creation of weekly bulletin, and assist with communications
• Entering all Sacramental information into the sacramental registry books.
• Mail all sacramental notification letters as required and update sacramental books with sacramental information received from other parishes as needed.
• Other duties as assigned

QUALIFICATIONS AND SKILLS

Experience in administration or administrative assistant duties in a parish and/or school

• Bilingual (English/Spanish) required
• Must be a practicing Catholic and in good standing with the Church. The ideal candidate will be someone with a deep appreciation for the Catholic Church and committed to supporting our Parish Mission: To be missionary disciples, who make missionary disciples to glorify God.
• Must have a valid Texas driver’s license
• Must be compliant with DOV Safe Environment and Transportation policy.
• Must have a knowledge of the teachings and structure of the Roman Catholic Church.
• Proficiency in use of various Microsoft Office applications and other tech programs
• Ability to establish and maintain effective, positive relationships with all segments of the community, and to provide excellent customer service and work effectively with staff, clergy, religious, and laity.
• Ability to organize, prioritize, and utilize effective time management techniques.
• Ability to always maintain confidentiality
• Ability to carry out multiple tasks, meet deadlines, and follow instructions furnished in verbal and written format
• Working evenings, weekends and some holidays, including overnight travel, may be required

Applicants must clear Texas/National Background Check, Fingerprint and Driving Check in order to be considered.