Administrative Assistant (Part-time) at Hope Family Partners – Lewiston, Maine

Summary

The Administrative Assistant facilitates the efficient operation of the main office by performing a variety of clerical and administrative tasks for all departments.

Essential Functions

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for leadership.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

Other Duties

• Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits:

Flexible schedule

Paid time off

Paid training

Physical Requirements

• Ability to do standing/sedentary tasks for long periods of time.
• Ability to perform a range of motion tasks including but not limited to stretching, stooping and lifting.
• Ability to lift 15 pounds.

Qualifications

• High School Diploma or GED
• Two years of experience in an administrative role preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Authorized to work in the United States.

Equal Employment Opportunity

Hope Family Partners is an Equal Opportunity Employer.