Administrative Assistant-Front Desk at Dynamic Systems, Inc. – Dallas, Texas

Dynamic Systems Inc. is a national turnkey mechanical and process construction firm

that offers preconstruction and construction services while specializing in the

installation, service and maintenance of HVAC, plumbing and process systems. Clients

include major firms in biopharmaceutical, semiconductor firms, healthcare, hospitality,

and commercial sectors. DSI has regional offices in Atlanta, Austin (Headquarters),

Boston, Buda (Fabrication & Administration), College Station, Dallas, Fort Worth,

Houston, Lubbock, Poughkeepsie, and San Antonio.

We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines.

The successful candidate will possess:

A strong work ethic and a "can-do" attitude

At least 3+ plus years of previous experience in office administration

Excellent listening skills and strong communication skills

Ability to identify and resolve complex issues and work in a fast-paced environment

Ability to work both as a team player and independently

Proficient computer skills in Microsoft Office Suite

Effective interpersonal skills

Excellent planning and organizational skills

Regular attendance is Monday-Friday

Company Benefits Include:

Competitive Salary ($37k-$41k)

Medical, Dental, and Vision benefits

Prescription benefits

HSA (Health Savings Account)

Life and Disability Insurance

Retirement Benefits/401k Matching

Paid Time Off

Holidays

Employee Assistance Program

The description of the position encompasses but is not limited to the following:

1. Break Area Duties

• Restock Refrigerator with waters and sodas.

• Restock coffees (k-cups), coffee cups, creamer, sugars, etc.

2. Telephone

• Begin taking calls at 8:00 am. Cover Austin calls during the receptionists’

lunch break.

3. New Hire Orientation and Onboarding (Mondays and Wednesdays only)

• Instructing new employees on how enter information into laptop.

• Copy Driver’s license, social security card and/or direct deposit

information.

• Distributing job site maps, drug test forms and new hire packets to new

employees.

• Entering pertinent information into the DSI Portal and into the Payroll

Master.

• Register new employees for TEXO training, if needed.

4. Process paperwork for Terminations

• Process termination notices and timesheets for separations (layoffs and

quits, job abandonments, etc.) to the Union, Payroll and HR.

• Ensure checks get sent to appropriate job site or mailed in a timely

manner.

5. Payroll Checks (These print on Tuesdays)

• Sort Payroll checks and put into envelopes to go out to job sites on

Wednesday mornings.

6. Sorting mail, UPS, FedEx, Amazon, etc.

• Distribute to job sites via mailboxes in mailroom, or via email or the weekly

UPS package to Austin (HQ).

7. Assorted front office duties

• UPS- send Austin envelope out on Wednesdays and to Lubbock if they

have mail.

• Keep track of all IT equipment being returned to Austin.

• Greet visitors, ask them to sign in and offer them something to drink.

• Refill paper/toner in copiers in mailroom.

• Generate monthly birthday calendar.

• Make copies or print drawings as requested.

8. Other duties as required:

• Update Project Sites Map

• Assist Office Manager

• Compile and scan credit card statements

• Distribute Timecard Summaries.

• Collect Crew Lists and update master file weekly