Administrative Assistant to EEO Department at Acme Barricades LC – Jacksonville, Florida

The Administrative Assistant to EEO Department position is a support position responsible for EEO Administrative duties including certified payroll. This position works closely with the HR Manager, the EEO team and other corporate departments. This position requires attention to detail and accuracy of reporting in a fast-paced environment.

Essential Job Functions:

Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related objectives as needed.

• Assist HR Manager/EEO Officer and EEO Team with EEO reporting requirements
• Process certified payroll documentation and submit to clients in a timely manner (certified payroll is reporting of employee payroll information on designated forms and formats for Davis-Bacon Act compliance. It is not processing of payrolls.)
• Correspond with clients and develop positive relationships with all clients, branch personnel and team members
• Process cash fringe for certified payrolls
• Develop positive relationships with branch offices and clients; assist branch offices with process compliance
• Collect EEO paperwork and review for accuracy; prepare reports of required information to the EEO Officer
• Assist with required recruitment processes
• Prepare required reporting as assigned by the HR Manager or EEO Department Team Leader
• Basic understanding of federally-funded projects and the Office of Federal Contract Compliance
• Other duties as assigned by the HR Manager or EEO Department Team Leader

What's In It For You?

• Competitive pay and growth
• Full comprehensive benefits package including medical, dental, and vision insurance.
• Vacation and PTO (paid time off)
• 401(k) plan + Company match
• Performance bonus
• Overtime
• Paid holidays

• 2 years of Administrative Experience, preferably within construction/manufacturing environment
• 2 years of experience with general payroll related items (timecards, time sheets, time off, deductions)
• Ability to work with numbers and do efficient calculations
• Customer Service personality
• Ability to meet daily scheduled deadlines - reliable work attendance a must
• Excellent computer skills and high-level data entry skills
• Proficient at Microsoft Office (Outlook, Excel, Word) MUST be able to navigate and input on excel spreadsheet that contain formulas. Mastery of inputting excel formulas for calculating is NOT required.
• Extreme attention to detail & organized
• Confidentiality, thoroughness, ability multi-task and work self-directed a must
• Excellent communication skills and business partnering
• Ability to build rapport with key members of the executive team and employees
• Ability to represent the HR function as part of the bigger business picture
• Confident advising managers on all aspects of people management and development
• Strong understanding of employment law
• Excellent computer skills and high-level data entry skills. Experience with Microsoft Office
• Strong communication and problem-solving skills
• Ability to develop & maintain positive relationships with internal & external customers
• Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
• Highly organized and extreme attention to detail
• Customer Service Attitude
• Ability to work well both independently and in a team environment
• Occasional lifting up to ten lbs.
• Ability to work in a climate-controlled office environment
• Vision adequate (including corrected vision) to perform essential job functions
• Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
• Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
• Must be able to sit or stand for extended periods of time
• Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone