Accounts Receivable Coordinator in Napoleon, Ohio at APA SOLAR LLC

*THIS IS NOT A REMOTE POSITION*

JOB FUNCTION:
The Accounts Receivable (AR) Coordinator is responsible for supporting the Accounting team by managing invoicing, payment processing, and customer account reconciliation. This role plays a key part in ensuring timely and accurate collection of receivables while maintaining strong relationships with internal teams and external customers. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, deadline-driven environment.
ESSENTIAL FUNCTIONS:
• Generate, review, and distribute customer invoices accurately and in a timely manner
• Monitor accounts receivable aging reports and follow up on outstanding balances
• Post and apply customer payments (checks, ACH, wire transfers, and pre-payments)
• Research and resolve payment discrepancies, short payments, and billing issues
• Communicate professionally with customers regarding payment status and account inquiries
• Coordinate with Sales, Project Management, and Accounting to resolve invoicing or contract-related issues
• Maintain accurate and up-to-date customer records in the accounting system
• Assist with month-end close activities related to accounts receivable
• Prepare AR reports and provide status updates to Accounting leadership as needed
• Support audits by providing documentation and responding to inquiries
• Perform other accounting-related duties as assigned

OTHER SKILLS AND ABILITIES:
• Accuracy and attention to detail
• Time management and organization
• Professional communication
• Team collaboration
• Confidentiality and integrity

EDUCATION AND EXPERIENCE:
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
• 2+ years of accounts receivable, accounting, or finance experience
• Strong understanding of basic accounting principles
• Proficient in Microsoft Excel and accounting/ERP systems (experience with NetSuite a plus)
• Excellent organizational skills with strong attention to detail
• Effective written and verbal communication skills
• Ability to prioritize tasks, meet deadlines, and work independently
• Strong problem-solving skills and customer-service mindset