REGISTRAR-SCHOOL NSG ADMIN at Aultman Health Foundation – CANTON, Ohio

PRINCIPAL ACCOUNTABILITES (SUMMARY)

The Registrar reports directly to the Dean of Student Success. The Registrar manages the overall operation of the Office of the Registrar and has primary responsibility for: ensuring the security and integrity of student data, records, and College transcripts (including degree audits); collaborating with the Assistant Registrar for all functions related to registration, enrollment certification, awarding of degrees, and graduation processing; maintenance of the degree audit system; maintenance of many academic policies including those that govern disclosure of student information (e.g., FERPA). The Registrar develops vision/priorities for the office, works closely with academic leaders.

POSITION REQUIREMENTS

• Master's level degree preferred, bachelor’s required.

• Prior experience as a registrar or associate/assistant registrar or closely

related position in higher education required.

• Demonstrated knowledge and experience in the use and management of a complex

student information system.

• Experience in planning and implementing new technologies into office procedures.

• Sound judgment in applying complex academic guidelines and regulations.

• Ability to work effectively with all levels of the campus community.

• Strong interpersonal skills and ability to communicate effectively in writing and in

person with a variety of constituencies.

• Organizational and planning skills are essential, as well as an ability to work and

make decisions independently.

• Experience with Microsoft Office suite, including Word and Excel; Access preferred.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to effectively present information and respond to questions from groups of

students, managers and customers.

• Complex critical thinking and problem-solving abilities, particularly with respect to

policy evaluation and student information management.

• Hands-on creation and maintenance of all SIS processes relating to student records,

registration, graduation, grading, and other office responsibilities. This includes the

provision of reports using the SIS.

• Participation and service as part of the Academic Affairs Division. Lead initiatives

as determined by the Vice President of Academic Affairs.

Registrar: 02/01/2022/ 10/23 08/2025

PERFORMANCE MEASURES & STANDARDS

1. Registration

• Interpret and enforce academic rules and regulations; monitor academic

standing.

• Build the course offering schedule

• Establish registration procedures and direct the registration of students.

• Coordinate scheduling and registration process.

• Maintain all class rosters, academic schedules, and enrollment information.

• Maintain open lines of communication with faculty and staff regarding

registration process.

• Review and audit the academic records of students petitioning for a degree.

• Determine students eligible for the degree and for academic honors.

• Recommend and participate in the development and implementation of

college policies and procedures regarding student registration, records, class

schedules, residency requirements, identification cards, and graduation.

• Build new curriculum in the student information system and update

accordingly. Create and apply degree audits each semester.

• Build programs of study (majors, minors, and certificate).

2. Reports/Communication

• Develop and publish annual college catalog

• Serve as College Credit ODDEX official

• Prepare Honor/Award list each semester

• Develop and maintain all information regarding registration on the college

website

• Coordinate with IT for graduation reports and semester snapshots

• Prepare ad hoc reports of directory information for authorized persons

• Run a wide variety of reports (e.g., enrollment, pass rate, course offerings,

etc.). on a frequent basis

3. Records Management

• Record and process all student grades.

• Produce and retain student grade cards/transcripts.

• Release records according to registration policies and legal requirements

governing the confidentiality of student records.

• Stay abreast of Department of Education regulations, particularly FERPA.

• Play a critical role in registrar module SIS management. This includes testing

SIS upgrades in the timeframe recommended by IT.

4. Function within the Educational Environment

• Actively support the College Mission and Values.

• Treat all persons with compassion, care, courtesy, and respect.

• Respect privacy/dignity of others.

• Communicate effectively (verbal, nonverbal, and electronic).

• Perform as a team member.

5. Customer Service

Registrar: 02/01/2022/ 10/23 08/2025

• Participate in the Student Services area by greeting customers and answering

incoming calls.

• Participate on college committees as needed.

• Deal with difficult situations effectively.

• Project a professional image in attire, appearance, and behavior.

• Complete other duties as assigned.

6. Graduation

• Prepare and maintain master list of graduates with degrees, majors, minors,

GPA.

• Confirm students graduating with honors.

• Set out and distribute diplomas at graduation.

7. Other duties as assigned.

ROLE WITHIN THE CULTURE OF ASSESSMENT

Each administrator, staff, and faculty member is expected to understand, value, prioritize,

and communicate assessment as a critical institutional practice. Everyone has a

responsibility to support the culture of assessment with behaviors that facilitate and sustain

practices. Position-specific responsibilities include:

• Understand data collection/reporting obligations

• Report on time and share information with appropriate director/ manager

before submitting to IEC

PHYSICAL/MENTAL DEMAND AND WORK ENVIRONMENT

Working conditions in office areas are good. Office activities may include extended sitting

time and computer operations that may result in eye strain. Moderate levels of noise and

constant interruption exist. Position requires much mental activity, study, reading and

decision making. Physical demands are minimal and considered sedentary with occasional

lifting and/or carrying of records, files and books -10 pounds maximum.

Occasional irregular hours.

Provide timely response to externally/internally imposed conditions and deadlines.