Executive Assistant at Element Electronics – Edina, Minnesota

Established in 2007, Element Electronics began with a simple belief - every household should have access to TVs featuring cutting-edge technology. In 2014, we took our commitment further by opening a factory in Winnsboro, SC, making Element the sole major television company assembling TVs in the United States. Presently, we continue to challenge ourselves, expanding our product range to include electronics and home appliances, while consistently providing customers with products showcasing the latest technology, all at affordable prices.

The Executive Assistant will provide support for our Executive Leaders. Responsibilities include managing schedules, data entry, task management, and handling project documentation. The role requires strong organization, attention to detail, multitasking, and effective communication. The Assistant will work closely with the team and must be able to work independently when needed.

Other responsibilities include:

Administrative Support:

• Manage executive calendars, including scheduling meetings, appointments, and coordinating with internal and external stakeholders.
• Provide daily, in-person support for the internal functioning of the VPs, including meetings upon request.
• Manages and maintains schedules, appointments, and travel arrangements, and timely prepares expense reports.
• Organizes meetings to maximize productivity and discussion; drafts agendas and minutes and ensures follow-up action items are clearly assigned and subsequently completed.
• Provide calendar management for executive team; prioritize inquiries and requests, makes judgments and recommendations to ensure smooth day-to-day engagements.
• Implements a communication process ensuring that stakeholders are provided with the appropriate information in the necessary timeframes.
• Provides general administrative support including writing, note taking, editing, archiving, of work, business documents and presentations.
• Answers inquiries and/or referring requests to the appropriate person/department for resolution.
• Develop and implement office procedures related to the coordination of information.
• Attends meetings as assigned, taking notes and reporting on actions.
• Coordinates and prepares for meetings and events to include preparing an agenda, scheduling teleconferences, and conference space as required, facilitating refreshments, and transcribing and distributing meeting minutes.
• Draft, edit, and proofread various documents, correspondence, reports, and presentations on behalf of the executives.
• Conduct research and compile information for special reports and presentations as requested by company executives and senior leadership.
• Order supplies, lunches, meals as requested

Project Coordination for assigned projects

• Organize tasks, resources and schedules for assigned projects to ensure timely and successful completion of requested deliverables in relation to assigned projects
• Collaborate with various team members and stakeholders to maintain clear communication, monitor progress and address any issues that arise
• Track project progress, identify potential risks, and implement solutions to keep projects on track
• Initiate project status meetings as needed to ensure completion of tasks, supporting and working through project bottlenecks that may arise

Other Duties as assigned

• 2-3 years of administrative support experience in a professional environment.
• Bachelor's degree or equivalent experience.
• Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be flexible, adapt to shifting priorities, and prioritize work
• Strong proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and other desktop publishing software.
• Excellent communication skills, both verbal and written
• Excellent organizational skills, commitment to accuracy, and attention to detail
• Maintains a professional image and presence.
• Ability to respect and adhere to, always, the confidential nature of the work and information
• Desire to be continually learning
• Travel may be required up to 10% of the time for special events such as meetings and other internal events.

Additional Information:

• This job description in no way states or implies that these are the only duties to be performed by the incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments with or without notice.
• All duties and responsibilities are essential job functions and requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or experience.
• This is a full-time position. Days of work are Monday through Friday. Evening and weekend work may be required as job duties demand.

Equal Employment Opportunity Statement

Element TV Company, LP provides equal employment opportunities (EEO) to all employee and applicants for employment without regard to race, color, religion, sex, national original, age disability or genetics. In addition to federal law requirements, Element TV Company, LP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Element TV Company, LP expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Element TV Company, LP’s employees to perform their job duties may result in discipline up to and including discharge.