Executive Assistant at COUNTY OF MERCER – TRENTON, New Jersey

EXCUTIVE ASSISTANT

CIVILSERVICE TITLE:Secretary (Unclassified Appointment)

DIVISION: County Administrator

SALARY: $39,650 - $73,351

LOCATION: Trenton, NJ

SCHEDULE: Monday – Friday, 8:30 AM – 4:30PM, with a one-hour unpaid lunch break

REPORTSTO: CountyAdministrator

POSITION(S)AVAILABLE: 1

POSITIONOVERVIEW:

The ExecutiveAssistant to the County Administrator provides high-level administrative andoperational support to ensure the efficient functioning of the CountyAdministrator's Office. This role requires strong organizational skills,attention to detail, discretion, and the ability to manage multiple prioritiesin a fast-paced, professional environment. The ideal candidate demonstratesexcellent interpersonal skills and serves as a key point of contact forinternal staff, external stakeholders, and the public.

RESPONSIBILITIES:

• Providedirect administrative support to the County Administrator, including calendarmanagement, meeting coordination, and correspondence.
• Prepare,edit, and format documents, reports, presentations, and spreadsheets usingMicrosoft Office (Word, Excel, PowerPoint, Outlook).
• Manageincoming communications (phone calls, emails, and mail), prioritizing andresponding as appropriate.
• Coordinatemeetings, including scheduling, preparing agendas, and taking/distributingmeeting minutes.
• Maintainorganized filing systems (electronic and physical) for records, reports, andconfidential materials.
• Assist intracking projects, deadlines, and follow-up items to ensure timely completion.
• Serve as aliaison between the County Administrator's Office and other departments,agencies, and external partners.
• Supportbudget tracking, invoice processing, and basic financial documentation asneeded.
• Handlesensitive and confidential information with a high degree of professionalismand discretion.
• Assistwith special projects, events, and initiatives as assigned.

REQUIREMENTS:

EDUCATION & EXPERIENCE:

• Associate'sdegree required; Bachelor's degree preferred in Business Administration, PublicAdministration, or a related field.
• Minimum of3–5 years of administrative support experience, preferably in a government orexecutive office setting.

PREFERRED QUALIFICATIONS:

• Experience working in a public-sector or Civil Service environment.
• Familiarity with records management systems or HR/financial software.
• Bilingual (English/Spanish) a plus.

KNOWLEDGE,SKILLS, & ABILILITIES:

• Strong interpersonal and communication skills, with the ability to interact effectively with individuals at all levels.
• Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks.
• Advanced proficiency in Microsoft Office Suite, including:
• Word (document preparation, formatting)
• Excel (data tracking, basic formulas, reporting)
• Outlook (calendar and email management)
• PowerPoint (presentations)
• High level of attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong problem-solving skills and ability to work independently.
• Professional demeanor and customer service orientation.

BENEFITS OF WORKING WITH MERCER COUNTY:

Mercer County is proud to offer a comprehensive benefits package that supports the health, financial security, and professional development of our employees. Benefits include:

• Access to health and wellness coverage
• Retirement and deferred compensation plans
• Generous paid time off and leave programs
• Ongoing training and tuition assistance

Mercer County EEO/ Civil Service Statement & Residency Requirements:

Mercer County is an Equal Opportunity Employer, committed to fostering a diverse, inclusive, and accessible workplace. We provide equal employment opportunities to all individuals regardless of race, creed, color, national origin, nationality, ancestry, age, sex, gender, pregnancy, marital status, civil union status, domestic partnership status, familial status, religion, affectional or sexual orientation, gender identity or expression, atypical hereditary cellular or blood trait, genetic information, liability for service in the Armed Forces of the United States, disability, or any other protected characteristic under federal, state, or local law.

As a Civil Service employer under the State of New Jersey, all candidates must comply with New Jersey Civil Service Commission regulations and guidelines. Mercer County residency is required. Non-residents must establish residency within one (1) year of employment.

Mercer County is also committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) and applicable state laws, specifically in accordance with the New Jersey State Policy Prohibiting Discrimination in the Workplace.