FACILITIES MANAGER at CONFIDENTIAL – Dayton, Ohio
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About This Position
JOB SUMMARY
The Facilities & Building Systems Manager is responsible for the overall operation, performance, and care of the Dayton Art Institute’s physical environment. This role oversees all building systems including HVAC, boilers, and infrastructure, while ensuring the museum maintains the environmental standards required for artwork preservation and a high-quality visitor experience. This is a hands-on leadership role that balances system oversight, vendor management, and strategic planning with direct involvement in maintenance and problem-solving as needed. The position works closely with and supports the Maintenance Technician to ensure consistent, high-quality facility operations.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Oversees the operation and performance of all building systems, including HVAC, boilers, plumbing, and electrical systems
- Ensures consistent temperature, humidity, and air quality standards required for artwork preservation
- Monitors and utilizes Building Automation Systems (BAS) to maintain system performance and identify issues early
- Provides day-to-day direction and support to the Maintenance Technician
- Steps in for hands-on troubleshooting and repair when needed
- Establishes and maintains a structured preventive maintenance program
- Prioritizes and manages daily work orders and facility needs
- Manages relationships with external service providers (HVAC, mechanical, electrical, specialty vendors)
- Coordinates inspections, service contracts, and compliance-related work
- Ensures quality, timeliness, and cost-effectiveness of all vendor work
- Manages the facilities and maintenance budget
- Tracks expenses and identifies opportunities for cost savings and efficiency
- Supports planning for future repairs, upgrades, and capital improvements
- Ensures all work aligns with the needs of a historic structure, balancing preservation with functionality
- Identifies and manages risks associated with aging infrastructure
- Coordinates facility needs for events, exhibitions, and public programs
- Ensures building readiness for daily operations and special events
QUALIFICATIONS and EXPERIENCE
- 7–12+ years of experience in facilities, building operations, or maintenance leadership (museum, university, hospital, or similar environment preferred)
- Strong working knowledge of HVAC systems, boilers, and building infrastructure
- Experience with Building Automation Systems (BAS)
- Demonstrated ability to manage vendors, projects, and maintenance programs
- Prior experience leading or directing maintenance work (formal or informal leadership)
- Experience working in historic or complex buildings strongly preferred
- Strong problem-solving, organizational, and communication skills
- Ability to balance hands-on work with oversight responsibilities
- Ability to work independently and as part of a team, ensuring all areas are maintained to a high standard.
- Ability to work a flexible schedule. Many events are on weekends and evenings. Work schedule may vary to accommodate special events schedule.
PHYSICAL DEMANDS/WORK ENVIRONMENT
This role involves regular movement throughout museum offices, galleries, mechanical rooms, rooftops, storage areas, and public‑facing spaces within a historic building. The position may require standing, walking, bending, climbing ladders, and accessing tight or elevated areas for extended periods. Effective in‑person and electronic communication is required. The role may involve lifting, moving, or carrying materials and equipment up to approximately 50 lbs. Work schedules may include occasional evenings, weekends, or special events depending on museum programming and operational needs, as well as occasional response to urgent facility issues.
The Dayton Art Institute is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants in accordance with applicable federal and state law. The museum complies with the Americans with Disabilities Act (ADA) and is committed to providing reasonable accommodations to qualified individuals with disabilities. The Dayton Art Institute maintains a safe, respectful, and drug-free workplace.
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Job Location
Job Location
This job is located in the Dayton, Ohio, 45405, United States region.