Back Office Technician in Encinitas, California at Acuity Eye Group

Customer Service Representative

We are seeking a friendly and professional Customer Service Representative to join our dynamic team. This role offers an excellent opportunity to engage with our diverse customer base and contribute to delivering exceptional service. Fluency in Spanish is a plus, as it will help us better serve our Spanish-speaking clients and expand our outreach.

Key Responsibilities:

- Respond promptly and effectively to customer inquiries via phone, email, and chat

- Provide accurate information about products and services

- Resolve customer issues and complaints with professionalism and empathy

- Document customer interactions and update account information accurately

- Collaborate with team members to improve service quality and customer satisfaction

- Assist in identifying opportunities to enhance customer experience

Skills and Qualifications:

- Proven experience in customer service or a related field

- Excellent communication skills in English; proficiency in Spanish is a plus

- Strong problem-solving and conflict resolution abilities

- Ability to work effectively in a fast-paced environment

- Good organizational skills and attention to detail

- Proficiency with customer service software and CRM tools

- Positive attitude and a team-oriented mindset

Join our company and become part of a supportive, growth-oriented environment that values diversity and innovation. We offer competitive benefits, ongoing training, and opportunities for career advancement.

REQUIRED: High School education, GED or equivalent. Valid driver’s license and automobile insurance. Ability to travel to other clinics as assigned.

DESIRABLE:

Experience in the Ophthalmic or Optometric Industry. Experience as a Back Office Technician.

CERTIFICATES/LICENSES/REGISTRATIONS:

• Certified Ophthalmic Technician (preferred)
• Certified Ophthalmic Assistant (preferred)
• Valid Driver’s License may be required based on clinic location(s).

KNOWLEDGE/SKILLS/ABILITIES/TALENTS:

• Team player and contributor coupled with excellent communication and interpersonal skills (oral and written).
• Skills required include use and knowledge of WORD, EXCEL and use of standard office equipment.
• Ability to respond to common inquiries from customers, staff, vendors, or other members of the community.
• Ability to draw valid conclusions, apply sound judgment in making decisions, and to make decisions under pressure.
• Ability to interpret and apply policies and procedures.
• Must address others professionally and respectfully by actions, words, and deeds.
• Detail oriented, organized, process focused, problem solver, self-motivated proactive, customer service focused.
• Displays independent judgment by willingness to make timely and accurate decisions based on available information that is sometimes vague or limited in nature.
• Ability to multitask effectively and work in a fast paced and sometimes ambiguous environment, without compromising quality of work.
• Ability to prioritize tasks and projects with limited direction, while understanding and contributing to the success of the clinic.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• This is primarily an office classification. Temperature conditions are controlled with limited direct exposure to hazardous physical substances. The noise level in the work environment is usually low to moderate.
• Ability to travel to between offices.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, handle, or feel, reach with hands and arms, see, talk, and hear. The employee will frequently lift and/or carry reports, records and other materials that typically weigh less than 20 pounds. The employee is occasionally required to stoop, kneel, bend, or crouch.
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, and other standard office equipment.

All of the information contained herein reflect general details as necessary to describe the principal functions of this classification, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Management reserves the rights to add, modify, change, or rescind the duties and/or work assignments of all positions, without advanced notice, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Notwithstanding any of the foregoing described job responsibilities, employee shall not engage in activities that constitute the practice of ophthalmology as prohibited under applicable law. Employee shall neither exercise control over nor interfere with the clinician-patient relationship. Clinicians shall have sole responsibility for all professional services provided to patients.