Director of Risk & Compliance & Title IX Coordinator at Roberts Wesleyan University – Rochester, New York

JOB OBJECTIVE: The Director of Risk & Compliance is a key role within the Finance Department, with responsibility for enterprise risk management, insurance/workers’ compensation, contracts, assistance with legal affairs and is the Title IX Coordinator for Roberts Wesleyan University. This individual collaborates and works cooperatively with many offices and departments across the University.

JOB RESPONSIBILITIES:

RISK MANAGEMENT

• Lead efforts with existing insurance brokers to develop and implement a strategic risk management program to ensure policies and practices mitigate risk exposure, are aligned with strategic efforts and support compliance with regulatory requirements.
• Generate and maintain updated Risk Register in conjunction with President’s Cabinet and Board of Trustees.
• Liaise with campus departments to provide advice in the implementation of risk management strategies and loss control techniques.
• Coordinate and Chair the Safety Committee with responsibility to manage the institution’s efforts to identify, evaluate and mitigate operational risk.
• Analyze data in terms of understanding and identifying trends, develop and implement effective risk control programs to mitigate exposure.
• International and domestic event planning consultation.

COMPLIANCE

• Monitor annual & biennial requirements such as the Climate Survey, DCFA Biennial Review, and annual updating and posting of the Annual Security and Fire Safety (Clery) Report.
• Ensure all required statistics are forwarded to the New York Education Department and the United States Education Department by established deadline.
• Annually solicit appropriate faculty and staff to collect data and details on ALL off-campus locations used by RWU for educational purposes as required by the Clery Act.
• Solicit the local law enforcement agencies for all off-campus locations used for crime statistics.

TITLE IX COORDINATOR

• Manages the day-to-day responsibilities associated with the University’s Title IX compliance efforts to ensure effective and consistent investigations related to gender-based harassment and violence.
• Coordinates the University’s timely response and investigation of complaints regarding Title IX and related University policies.
• Maintains Title IX case management system.
• Applies risk management and prevention focus to a broad set of issues including community awareness, bystander intervention, cyber stalking and education regarding healthy relationships.

INSURANCE & PROPERTY MANAGEMENT

• Lead person to direct annual insurance program to include (Professional & General Liability, Umbrella, Excess, D&O, Educator’s Legal, Fiduciary, Crime, Property, Cyber, Auto, Kidnap and Ransom)
• Evaluate institutional policy and procedures with respect to carrier exposures and provide recommendations for areas for improvement.
• Serve as the liaison with insurance brokers, carriers, and attorneys on all insurance matters, including claims resolution and subrogation.
• Coordinate the investigation of loss control activities on campus claims through negotiation, mediation to resolve claims and lawsuits.
• Liaise between departments to review insurance requirements for contracting, special events, and other insurable risks.
• Coordinate annual audits for out-of-state workers compensation and auto insurance policies
• Manage University leased properties and oversee landlord/tenant relationships.

WORKERS’ COMPENSATION

• Oversee administrative direction of the program within a self-insured trust.
• Direct efforts to improve employee work safety efforts to reduce frequency and severity of claims as guided by the Minimum Loss Standard Prevention (MLSP) guidelines and best practices initiatives.
• Maintain relationships with the Trust, Third Party Administrator (TPA) and legal counsel to resolve open claims.
• Active member of the quarterly Trust meetings. Participate on the Underwriting Committee.
• Campus coordinator for periodic workers’ compensation gap analysis audits.
• Analyze data to identify loss trends; develop and implement effective safety controls to address identified loss trends.
• Oversee site visits with Workers’ Comp Trust Loss Control Specialist and partner with internal departments to mitigate concerns.

CONTRACTS & LEGAL

• Analyze proposals and contracts between the University and outside vendors as well as those agreements between the University and third parties engaged to provide clinical/practical experience for students to resolve contract vulnerabilities and minimize risk to the University, ensuring consistent legal language and balanced representation of both parties.
• Coordinate University’s response to subpoenas, litigation and requests for legal documents not pertaining to employment law. Manages legal expenses for the University and reviews all legal invoices and seeks appropriate approvals prior to payment.
• Maintain an appropriate system to review and renew contracts as needed.
• Engage relevant stakeholders to negotiate decisions that minimize potential losses and/or benefit the institution.
• Maintain awareness of and conduct research and analysis regarding upcoming legislative issues.

AUXILIARY SUPPORT

• Oversee Bookstore Committee; liaise with Bookstore related to contractual and operational issues.
• Manage the food service contract and liaise with the third-party vendor related to contractual and operational items.

OTHER

• Participate on the following institutional teams: Emergency Response Team; Safety Committee; Global Education; Health Care Task Force, Institutional Review Board, General Data Protection Regulation (GDPR) team, Driver Review Board, Bookstore Advisory Committee, and Staff Leadership.
• Coordinate with the Finance Team (Controller and Budget Director) related to budget and audit support related to areas of responsibility.
• Assist the Human Resources Department with applicable matters.
• Assist with RFP (request for proposal) processes related to areas of responsibility, as needed.
• Maintain an up-to-date Risk Management webpage.
• Other duties as assigned in support of the Executive Director and Chief Operating Officer.

Minimum Qualifications:

• Bachelor’s degree and 6-10 years of experience in enterprise risk management, insurance, related field or equivalent combination of education and experience; Minimum 3 years of higher education experience with Title IX Compliance strongly preferred;
• Strategic thinker who can develop, implement and coordinate prevention programs and services;
• Must have sound judgement, with an open and collaborative style that encourages teamwork and cooperation will all departments;
• Must be able to manage multiple priorities; project management experience preferred;
• Working knowledge of workers compensation and NYS contractual law is a plus;
• General knowledge in OSHA, NYS DOH, NYS DEC, etc., is a plus;
• Strong organizational, interpersonal and communication skills ;
• Requires strong negotiation skills;
• Ability to interact with attorneys to vet contract vulnerabilities;
• Proficiency in Google and Microsoft Office programs; strong spreadsheet skills;
• Must be able to work independently, with minimal supervision and direction.