Purchasing Assistant at Columbia Country Club – Chevy Chase, Maryland

· Receive all food, beverage, and supply deliveries, including items for all Clubhouse areas & departments.

· Verify deliveries with purchase orders to ensure correct items, quantities, quality, and pricing; report shortages, damages, substitutions, or quality concerns to the Director of Purchasing immediately.

· Inspect perishable goods for freshness, temperature, and proper packaging to ensure compliance with food safety and sanitation standards.

· Accurately label, date, and store products in designated storage areas, coolers, and freezers following FIFO (First In, First Out) procedures and Columbia Country Club standards.

· Maintain clean, organized, and secure storage areas that meet health department regulations and Club expectations.

· Distribute supplies and products to departments in a timely and professional manner while maintaining accurate inventory records.

· Assist with regular physical inventory counts and help reconcile inventory discrepancies.

· Support the Director of Purchasing with documentation, invoice processing, receiving logs, and inventory tracking as needed.

· Communicate regularly with department heads to ensure supplies meet operational needs and service levels for members and guests.

· Follow all Columbia Country Club policies, safety guidelines, and confidentiality standards, maintaining a professional presence at all times in a private club environment.

· Assist with special events, tournaments, banquets, and seasonal operations by ensuring required supplies are received and available on time.

· Perform additional purchasing and receiving duties as assigned to support smooth daily operations of Columbia Country Club.

· High school diploma or equivalent preferred.

· A valid driver’s license with an acceptable driving record is required.

· Previous experience in purchasing, receiving, inventory, or warehouse operations is a plus.

· Ability to learn purchasing/inventory systems.

· Strong attention to detail and organizational skills.

· Ability to lift, carry, and move supplies (up to 50 lbs.)

· Ability to work independently and as part of a team.

· Good communication skills and a professional demeanor.

· Availability of working flexible hours, including mornings, weekends, and holidays as needed.