Manager, Client Services at Wheels, Inc. – Schaumburg, Illinois

Wheels, Inc.

Location: Schaumburg, IL
Posted on: Posted Yesterday
Time Type: Full time
Requisition ID: R5083

Job Description:

JOB OVERVIEW

At Wheels, we move businesses forward by delivering experiences our customers love powered by people who lead with passion, think strategically, and serve with purpose. As a Manager, Client Services, you’ll play a vital leadership role in bringing that vision to life guiding a team of Account Managers who are the face of service excellence for our clients.

This position is about more than overseeing daily operations it’s about creating the conditions for your team to succeed. You’ll lead with intention, using data to drive performance while supporting your team with empathy, clarity, and trust. Your role is to ensure your team consistently delivers on client expectations, proactively manages their portfolios, and contributes meaningfully to client retention and satisfaction.

In a fast-paced environment where priorities shift and expectations are high, you’ll be both a strategic thinker and a steady coach setting the bar, removing roadblocks, and helping your team grow into strong, confident professionals. You'll partner closely with Operations, Client Management, and internal stakeholders to identify opportunities, solve problems, and ensure the team meets key SLAs, KPIs, and business goals.

This is a leadership role for someone who believes in the power of relationships not just with clients, but with colleagues. If you’re energized by helping others perform at their best, grounded in accountability, and motivated by the impact of great service, this is your opportunity to shape the future of client experience at Wheels.

KEY RESPONSIBILITIES - ESSENTIAL FUNCTIONS

• Serve as an escalation point and take ownership for issues that impact the customer’s success.
• Uses discretion to escalate customer issues/employee issues to senior leaders as appropriate.
• Build and maintain strong relationships with multiple key contacts within your assigned team’s customer portfolio.
• Professionally addresses job performance issues such as attendance and interpersonal conflicts in the workplace.
• Reward and recognize favorable behaviors to enhance group effectiveness of team members.
• Initiate and drive the development of employees to promote continuous business improvement, maximize retention, and encourage personal growth and development within the company.
• Utilize capacity forecast models, Salesforce, vehicle count and processes to establish appropriate client workload, staffing levels and back-up plans that will achieve desired customer service and support objectives.
• Utilize Change management principles to effectively lead associates with changes in process.
• Identify and implement processes and procedures to improve operational efficiency and customer experience
• Ensure Account Managers meet individual and team performance metrics (e.g., Salesforce cases, phone availability) and implement action plans.
• Establish strategic plans with Account Managers using annual customer survey results and NPS feedback to drive satisfaction, retention, and growth.
• Partner with Account Managers to investigate customer inquiries and drive prompt completion.
• Facilitate team meetings and coordinate training needs; keep employees current on industry, market, and customer updates.

LEADERSHIP RESPONSIBILITIES
Number of Direct Reports:

• 10-17

Number of Indirect Reports:
Budget/PNL Responsibility:
Leadership Responsibilities Strategy:

• Work to ensure the Account Managers meet individual and team performance metrics (Salesforce cases, phone availability) and implement action plans as needed.
• Work with each Account Manager to establish a strategic plan incorporating annual customer survey results along with NPS Feedback for all customers and work with Account Managers to ensure complete customer satisfaction, retention, and growth.
• Partner with Account Managers to investigate customer inquiries, determine next steps, and achieve their prompt and successful completion daily.
• Provides continuous coaching, development, and managerial support to Account Managers ensuring customer retention and exceeding customer satisfaction goals.
• Create a collaborative team environment that is clearly focused on understanding and meeting client needs.
• Facilitate and communicate team meetings and training needs to ensure employees are kept abreast of industry, market, and customer demands/changes/updates

COMPETENCIES - SKILLS

• Strong leader and motivator
• Significant operations experience in a high volume, multi-faceted/skilled, diverse client environment
• Strong customer service and customer relationship skills
• Change agent and flexible to drive change within the organization.
• Ability to think at a high level, multitask, and plan ahead.
• Exceptional verbal and written communication skills, both soft and influencing skills
• Ability to handle multiple priorities and high volume of work.
• Create and manage cross-functional teams and gain consensus from other departments for key service and operations initiatives.
• Effective project management skills with a proven track record of successful implementations
• Excel, Word, and PowerPoint expertise

EDUCATION AND EXPERIENCE

• Bachelor’s Degree or equivalent experience in related field
• 5 years client service experience in roles with increasing responsibilities
• 3 years of Team lead or Supervisor experience
• 5 years of fleet industry experience preferred
• Salesforce & Tableau experience preferred

JOB SPECIFICATIONS, PHYSICAL DEMANDS AND WORK ENVIRONMENT

Work Environment: This hybrid position is located in Georgia or Illinois and operates in a professional office environment.
Position Type/Standard Schedule: This is a full-time position, Monday through Friday.
Travel: Up to 20% Travel
Physical Demands: While performing the duties of this job, the employee must regularly speak, hear, and see, and operate a computer, keyboard, mouse, and phone. Sit or stand for extended periods of time.

DISCLAIMER

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Benefits

Wheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market-leading, competitive offerings so you and your family can receive outstanding care. Please click here for an overview of the benefits available to you and your family.

Pay Range:

$85,200-$119,300

The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here.

EEO Statement
Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.

Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.

Wheels Is Committed to Making Our Organization One of the Best Places to Work

As one of the largest fleet management companies in North America, Wheels features a portfolio of 900,000+ vehicles under management across the continent, a global alliance in 61 countries, and a client base that consists of some of the best-known businesses in the world. No matter the industry type or business size, we’re proud to work across sales and service fleets, trucks and equipment, and last mile delivery to ensure we power your potential.

The culture at Wheels is the secret to our 80+ years of success. And the reason people choose to join — and stay with — our team.

When you join the team, you'll work with professionals who are passionate, friendly and smart. We foster a welcoming and inclusive environment for all, combined with the encouragement to continuously learn and grow. From day one, we invest in your long-term development through annual performance goals and reviews, educational and wellness programs, awards and celebrations, and more.

Ready to experience the Wheels culture for yourself?

• 10 years average employee tenure

• 10 times recognized as one of Chicago's Best and Brightest Companies to Work For

• 50+ health, wellness and engagement benefits

• 2,500+ online learning programs

Wheels is Invested in the Well-being of the Community and the World We Inhabit

Diversity: Wheels deeply values the strength of diversity both in the communities we serve and our own employee base. This includes treating everyone as equal, respecting and valuing diversity, providing equal opportunity and fostering a safe space to work.

Community: We are heavily involved in the communities where we operate. We offer opportunities for employees to make a positive impact through mentorship and tutoring elementary school students, participating in blood drives, donating to United Way and other charitable organizations in the greater Chicagoland and Toronto areas.

Sustainability: Wheels is actively committed to becoming a cleaner fleet management company through recycling programs, public transportation support and more.

We Are Dedicated to the Safety and Health of our Employees

Our employees are critical to delivering on our commitment to client success, which is why we offer a variety of programs focused on the health and wellness of our people.

Wheels Fosters More Than Just Work Relationships

We hire people who have a customer-focused mindset and a strong collaborative nature. Because at Wheels, customer service and teamwork don't just happen in the office. It is during the informal moments when employee trust is strengthened and friendships are made. We value these moments, which is why we host departmental contests, summer gatherings, family events, holiday celebrations and more.

At Wheels, your well-being is our priority. As part of our commitment to your health and well-being, we’re proud to offer access to the Advocate Health Care Wellness Portal—a personalized platform designed to help you take charge of your health journey.

The 2026 Wellness Program is designed to support you in achieving your personal health goals. Best of all, it’s flexible and fits into your busy lifestyle.

This program is designed to support your overall well-being—physically, emotionally, and financially—by providing tools and incentives that encourage healthy living.