Assistant Company Secretary (AU) at DroneShield Group Pty Ltd – Sydney, New South Wales

Work with cutting edge AI technology, making the world a safer and more secure place. DroneShield (ASX:DRO) offers an opportunity to solve some of world’s most challenging technical problems in the rapidly growing counter-drone sector.

Our customers operate in some of the most challenging and high-stakes environments in the world, including military organisations, government agencies, airports, critical infrastructure operators, and law enforcement. Protecting airspace in these settings requires technology that performs under pressure and teams that understand what’s at stake. At DroneShield, employees work at the leading edge of counter-drone innovation, helping to address real-world security challenges as drone threats continue to evolve globally.

With one of the largest listed defence company market capitalisations in Australia, now part of the ASX200 index, DroneShield is experiencing a period of hypergrowth. Revenue has surged from A$57 million in 2024 to over A$190 million in 2025, representing growth of more than 400% year-on-year, with record profitability and cashflow. The total addressable global market for counter-drone is assessed at approximately $100 billion, and is currently at the nascent stage with much of the growth still to come, with DroneShield well positioned as a global market leader, and the only public listed pure-play business in this sector.

The company has grown from 11 employees in 2017 to over 450 staff globally today, and is on track to reach around 550 by the end of 2026. This expansion includes investment of over A$50 million annually in R&D, a global pipeline exceeding A$2.5 billion, and continuous scaling of production capacity to meet accelerating demand.

The role is based at DroneShield’s central Sydney headquarters. Overseas on-the-ground presence includes Virginia (USA), Netherlands, Denmark, Mexico and Dubai, as well as distributors in over 70 countries worldwide.

About the role

DroneShield is seeking a proactive and detail‑oriented Assistant Company Secretary to support the Company Secretary function and strengthen our governance capability. This role provides critical administrative, compliance, and project support across board operations, ASX compliance, equity administration, and broader governance processes.

The position is ideally suited to candidates with prior experience in a law firm, particularly those who have supported corporate, commercial, governance, or transactional practice areas. This background will help the successful candidate navigate complex governance documentation, regulatory requirements, and high‑quality stakeholder communication.

The Assistant Company Secretary will work closely with the General Counsel & Joint Company Secretary, CFO & Joint Company Secretary, and senior stakeholders across the business.

Responsibilities, Duties and Expectations

Board and Committee Support

Coordinate with Confident to prepare comprehensive and timely board and committee packs.Manage the end‑to‑end board agenda process, including drafting agendas, tracking standing items, and ensuring alignment with governance requirements.Assist with the preparation, distribution, and record‑keeping of board and committee minutes, resolutions, and action items.Maintain the annual corporate calendar, ensuring all governance and regulatory deadlines are met.

Equity and Options Administration

Manage the administration of employee incentive scheme plans, including issuing and exercising employee options.Maintain accurate records of option grants, vesting schedules, exercises, and expiries.Liaise with share registries, payroll, and external advisers to ensure correct processing and reporting.Support the preparation of equity‑related disclosures for ASX releases, annual reports, and remuneration reporting.

ASX and Regulatory Compliance

Review draft ASX announcements for accuracy, completeness, and compliance with continuous disclosure obligations.Assist in preparing and lodging ASX releases, statutory filings, and corporate disclosures.Support the Company Secretary in monitoring regulatory developments and ensuring internal processes remain compliant.

Shareholder Meetings and Governance Documentation

Assist in preparing the Notice of Meeting (NOM), explanatory materials, and related shareholder communications.Coordinate logistics for Annual General Meetings and other shareholder meetings.Maintain governance documents, registers, and corporate records in accordance with legal and regulatory requirements.

General Governance Support

Provide administrative and project support across governance initiatives.Liaise with internal stakeholders, directors, and external advisers to facilitate smooth governance operations.Contribute to continuous improvement of governance processes, templates, and systems.Qualifications, Experience and Skills

Previous experience working in a law firm, ideally in corporate, commercial, governance, or transactional practice areas.Strong understanding of corporate governance principles and ASX Listing Rules.Excellent organisational skills with the ability to manage multiple deadlines.High attention to detail and strong written communication skills.Ability to work collaboratively with internal teams and external advisers.Experience with board portals, share registry systems, or governance software.Exposure to ASX‑listed company environments.

Personal Attributes

Proactive, reliable, and comfortable taking ownership of tasks.High integrity and a strong sense of confidentiality.Ability to operate calmly and professionally in a fast‑paced environment.Continuous improvement mindset.

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.