Director of Facilities & Grounds at The Frazer Center Inc. – Atlanta, Georgia

SUMMARY OF FUNCTIONS:

The Director of Facilities and Grounds is a member of the senior management team and is responsible for maintenance and improvements of the Frazer Center’s grounds, event venues, and program facilities as well as major equipment and appliances. The Director of Facilities and Grounds assures that all regulatory standards regarding facilities are met or exceeded and that facilities meet the needs of our program participants, event venue guests, and staff. The Director of Facilities and Grounds develops and manages a departmental budget and annual operating plan in partnership with the senior leadership team, and manages bidding, procurement, and vendor relationships in collaboration with the Director of Finance. The Director of Facilities and Grounds is responsible for information technology, managing contractors that provide these services. The Director of Facilities and Grounds collaborates with the Director of Development on securing capital funding and coordinating volunteer and in kind support of facilities and grounds projects. The Director of Facilities and Grounds supervises two facility technicians.

MAJOR DUTIES & RESPONSIBILITIES:

• Plans and directs facility and grounds stewardship and improvements and manages financial and material resources to 1) ensure safety, health, and security, 2) to meet program objectives, 3) to maximize efficiency and sustainability, and 4) to maintain an aesthetically appealing, clean, orderly, comfortable, and welcoming environment.
• Ensures facilities and grounds maintain compliance with all regulatory requirements (ADA, OSHA, DECAL, NAEYC, DBHDD, CARF, etc.).
• Vets all facility upgrades to ensure they are compliant with zoning regulations, regulatory requirements, historic designations, and lease agreements.
• Develops and maintains a schedule for inspection, maintenance, replacement, and cleaning of facilities, grounds, and equipment. Coordinates with senior staff on planning facility projects to anticipate needs, coordinate schedules, and minimize impact on daily operations. Manages staff and contractor schedules, ensuring consistent coverage during operating hours and reliable, timely response to facility emergencies occurring after hours.
• Monitors facility operations to identify opportunities for cost-savings.
• Implements environmentally sound solutions and improvements to facility and grounds whenever feasible.
• Develops and manages annual facilities operating budget, in collaboration with Director of Finance. Manages financial and material resources to ensure projects are completed on time and within budget.
• Collaborates with Director of Finance in procurement and the vendor bidding process. Reviews, resolves any discrepancies, and approves invoices in a timely manner.
• Collaborates with finance and resource development staff to develop proposals for funding of capital projects, to manage expenditures of restricted capital funds, and to provide detailed project reports to funders.
• Assists in staffing the Finance & Facilities committee of the board of directors. Works in collaboration with the committee to develop long-term renovation and replacement plans for facilities and equipment.
• Recruits, hires, trains, and manages an exceptional team of facilities and grounds staff and contractors. Manages in accordance with all administrative and human resource policies and procedures established by the organization.
• Oversees scheduling, implementation, and evaluation of all required emergency drills. Leads disaster response and safety planning initiatives for natural disasters as well as man-made crises. Ensures emergency preparedness and back up of business systems. Serves as a member of the Safety Committee.
• Reduces risks through proactive property management and appropriate monitoring of facility staff and vendors at work on the property.
• Oversees commercial kitchen operations, including vendor relationships and bidding, equipment procurement and maintenance, and maintenance of required health certifications. Coordinates as needed with Children’s Program cooking staff.
• Oversees resolution of information technology issues. Oversees day-to-day issues including desktop and printer support, basic application troubleshooting, and email account administration. Directs outsourced IT services, including remote management and support, technology planning and advisement, and high level support for computer and networking environment. Manages storage and back up of all data.
• Manages maintenance of golf carts and fleet vehicles.
• Works with resource development staff to create and manage useful volunteer opportunities related to facilities and grounds.
• Regularly reviews online log of maintenance requests and delegates work as appropriate.
• Maintains timely, accurate documentation compliant with all regulatory and agency requirements.
• Communicates well with immediate supervisor and other staff members, as well as program participants and their families. Responds in a timely manner to requests with complete and accurate information and seeking clarification where needed. Maintains good relationships and open communication with neighboring property owners and civic associations.
• Participates in staff meetings and staff development.
• Performs other duties as assigned by supervisor.

PHYSICAL FUNCTIONS:

• Ability to lift, push, and pull a minimum of 50 pounds
• Ability to stand, walk, bend, and lift for long periods of time
• Ability to reach, twist, and stoop for periods of time

ORGANIZATIONAL RELATIONSHIPS: Reports to the Chief Executive Officer. Works collaboratively with senior leadership team and collegially with all Frazer Center staff and volunteers. Supervises two facility technicians.

EXPERIENCE/EDUCATIONAL REQUIREMENTS: Bachelor’s degree in a related field preferred. A minimum of five years’ experience in facility management desired. Working knowledge of plumbing, electrical, carpentry, painting, construction, roofing, HVAC, and life safety systems. Ability to read construction drawings. Ability to estimate maintenance and repair costs. Familiarity with nonprofit business models and state-licensed child and adult care facilities a plus. Good written and verbal communication skills. Strong working knowledge of information technology. Valid Georgia Driver's License, criminal background check and drug screen required.

OTHER DESIRED QUALIFICATIONS:

• Demonstrated commitment to the mission and values of Frazer Center, to the rights of people with disabilities to self-advocacy and to live with dignity and respect, and to the philosophies of inclusion and strengths-based, person-centered planning
• Demonstrated business acumen, ethics, good judgment, and commitment to excellence
• Ability to anticipate problems, needs, and opportunities and to address them proactively
• Attention to detail
• Able to handle multiple priorities in a fast-paced environment
• Resourcefulness, creativity and an innovative approach to problem solving
• Excellent time management