Human Resources Assistant II - 008305 at University of South Alabama – Mobile, Alabama

Posting Details Position Information Position Number008305Position TitleHuman Resources Assistant II - 008305DivisionFinance and AdministrationDepartment174000 - Human ResourcesMinimum QualificationsHigh school diploma or equivalent and four years clerical experience, three of which were in human resources or related function. An equivalent combination of education and experience may be considered.Preferred QualificationsExperience using Banner HR/Payroll System is preferred.Job Description SummaryThe University of South Alabama’s department of Human Resources is seeking to hire a Human Resources Assistant II. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Answers multi-line telephone and directs calls in a professional manner.
• Serves as receptionist, greeting and routing visitors.
• Assists applicants with on-line application process, as appropriate.
• Assists with the processing of employee appointment and termination documents.
• Creates and maintains files, as applicable.
• Maintains accurate employee biographical and demographic information using the Banner HR/Payroll system.
• Prepares and proofs correspondence, documents, and reports utilizing various software to include Microsoft Word and Excel.
• Compiles statistics from various sources.
• Schedules meetings and appointments.
• Assists with the scheduling of new clients for the Employee Assistance Program.
• Prepares the Employee Assistance Program initial file for each new client.
• Copies and faxes correspondence and other documents.
• Prepares mail for pick-up, and distributes mail as applicable.
• Interacts by telephone, letter, e-mail or in person with employees, applicants, and others in a professional manner.
• Prepares photo ID’s using a computerized badge system.
• Assists with the maintenance of active and terminated personnel files.
• Assists with purging files according to retention schedule.
• Maintains electronic log of various documents using Excel.
• Assists with maintaining receipt of performance evaluations, and informs departments of outstanding evaluations.
• Maintains tenant logs for Technology Park and prepares ID cards as authorized.
• Researches discrepancies and notifies appropriate personnel of any issues requiring special attention.
• Ensures compliance with Banner Data Standards when entering data.
• Works with departments and Human Resources staff to ensure timely completion of Banner forms.
• Completes verifications of employment for various agencies.
• Travels to various campuses as assigned.
• Ensures confidentiality of employee information; prints, scans, copies and/or distributes documents, as needed.
• Provides backup to other HR staff during absences to include ordering equipment and supplies, preparing payment forms, submitting copier and other equipment repair requests, serving as liaison with the Computer Center and Telecommunications regarding setup of equipment or equipment issues, and serving as liaison with the Facilities Department, and Technology and Research Park, regarding building or facility issues.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date10/24/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegularSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.