Administrative Assistant at Goodwyn Mills Cawood LLC – Cartersville, Georgia

Goodwyn Mills Cawood (GMC) is one of the largest privately held architecture and engineering firms in the Southeast, with offices located throughout Alabama, Florida, Georgia, Louisiana, Tennessee, North Carolina and South Carolina.

GMC has an opening for an Administrative Assistant to support our office in Cartersville, GA. You will have the opportunity to create and maintain a collegial work environment and ensure organizational effectiveness, communication and efficiency. We are seeking a highly motivated and organized individual to join as a key member of an active, enthusiastic and growing office.

This role will have a significant impact through a variety of duties including, but not limited to:

Essential Skills:

• Coordinates courier services and manages incoming and outgoing mail, including sorting, distribution, and tracking as needed
• Answers, screens, and directs incoming phone calls in a professional manner
• Prepares, types, and formats correspondence, reports, memos, charts, tables, graphs, and other business documents
• Proofreads and edits documents to ensure accuracy, clarity, grammar, and consistent formatting
• Maintains organized digital and physical filing systems for correspondence, reports, and project documentation
• Schedules and coordinates meetings, travel arrangements, conferences, social events, and departmental activities
• Assists with organizing surveying schedules and provides recording and research support for the survey department as required
• Collaborates with engineering teams to support project scheduling, timelines, and cross-functional coordination
• Prepares and processes addendums and related project documentation
• Greets and assists clients, visitors, and vendors in a professional and welcoming manner
• Works closely with office leadership to support daily administrative and operational needs
• Performs additional administrative duties as assigned to support overall office efficiency

Minimum Qualifications:

• 0–3 years of experience in an administrative, clerical, or office support role preferred
• Bachelor’s degree preferred
• Strong attention to detail with a professional demeanor
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Basic understanding of office equipment and standard administrative systems
• Familiarity with clerical procedures, including recordkeeping and filing systems
• Ability to work independently with minimal supervision and maintain reliability

Travel Expectation

• None expected; subject to change if business needs dictate

Physical Demands

• Prolonged periods sitting at a desk and working on a computer
• Movements such as bending, twisting, crouching, etc.
• Must be able to lift up to 25 pounds at times

Benefits:

• Gain valuable experience in administrative tasks and office procedures
• Opportunity to work closely with professionals in various departments

Equal Opportunity Employer/Disability/Veterans 

About GMC

We believe in community, collaboration, and using the power of creativity and hard work to make a difference.  Whether designing schools, parks, hospitals and other commercial developments, or providing clean water, safe streets and restoring resilient environments, GMC takes great pride in serving our communities through the transformative work we do. Every project is guided by the foundational concept that communities are built by people, not companies, and we strive to serve our communities with quality, integrity, creativity and care. One of the Southeast’s most comprehensive multi-disciplined firms, GMC is equipped to provide all of the services associated with architecture, interior design, civil engineering, environmental services, landscape architecture, planning, transportation engineering, geotechnical engineering, electrical engineering, surveying and disaster recovery.