Accounts Payable Supervisor at EBS Recruiters LLC – St. Louis, Missouri

We are seeking a highly organized and experienced Accounts Payable Supervisor to manage the day-to-day operations of a multi-location AP function. This role will be responsible for ensuring accurate and timely processing of vendor invoices, payments, cost allocations, and compliance with company policies. The position reports to the Controller.

Key Responsibilities:

• Supervise the full-cycle accounts payable process for multiple locations.
• Manage AP for two locations, completing tasks and ensuring adherence to deadlines and standards.
• Enter invoices, ensuring accuracy in coding, and route through the proper approval process.
• Coordinate with project managers, procurement, and field personnel to verify receipt of goods/services and resolve discrepancies.
• Ensure timely and accurate processing of invoices, including verifying compliance with company policies and contract terms.
• Maintain strong vendor relationships and address inquiries or disputes professionally.
• Assist with monthly closing processes, including accruals, AP reports, and account reconciliations.
• Monitor and enforce internal controls, policies, and procedures related to AP.
• Collaborate with the finance team on audits and support documentation requests.
• Continuously seek improvements in AP processes and system efficiency (e.g., automation, paperless invoicing, integration with accounting software).

• 5+ years of accounts payable experience, with at least 2 years in a supervisory role.
• Strong understanding of multi-entity and multi-location AP processes.
• Excellent leadership, communication, and problem-solving skills.
• High attention to detail and ability to manage multiple priorities under tight deadlines.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Preferred Skills:

• Experience with 1099 processing and year-end reporting.
• Familiarity with compliance documentation (COIs, W-9s, lien releases).
• Process improvement and system implementation experience.