Purchasing Coordinator at H-O-H Water Technology – Palatine, Illinois

HOH Water Technology is a leading, growing, third generation water treatment company celebrating 57 years of business! We are seeking a full-time Purchasing Coordinator. This role supports HOH Water Technology’s purchasing operations by ensuring accurate order processing, timely vendor coordination, and smooth communication across internal teams. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment. This is a hybrid position working out of the Palatine, IL office 3 days a week and remotely, if desired, the remaining 2 days. Must have a minimum of 2 years’ experience working in a purchasing role.

What we offer:

• Competitive Compensation: Hourly range $22-26 based on experience.
• Comprehensive Benefits: Medical and Dental Insurance with generous employer contributions, HSA contributions ($1200 family/$800 Individual annually), 401K with company matching, 15 PTO Days/18 Paid Holidays (including the two weeks holiday pay at the end of the year), Company Profit Sharing Bonus (budget projection for 2026, 3-4 weeks of additional pay) and more.
• Company perks: Company laptop and flexibility of a hybrid role.
• Engaging Culture: Our caring leadership and managers foster high engagement (4.62/5 Gallup Employee Engagement Q12 score) and we host team and company events.
• Career Growth: Hands-on training, employee development, and continuing education reimbursement

Main responsibilities of this position include:

Purchasing & Order Processing

• Accurately create and process Purchase Orders, including shipping instructions when required.
• Enter PO receipts, freight charges, ship dates, and shipment confirmations.
• Generate receipts for dropship orders and coordinate with the billing team.
• Maintain accurate records and ensure data integrity across purchasing systems.

Vendor & Logistics Coordination

• Proactively follow up with vendors and confirm shipment timelines.
• Coordinate with logistics partners to support on-time delivery.
• Resolve order or shipment issues promptly to minimize delays.

Internal & Customer Communication

• Communicate delivery updates, tracking information, and proof of delivery to sales and customers.
• Provide timely updates on order status changes or delays.
• Work closely with personnel from the different HOH warehouses.

Team & Administrative Support

• Support the Orders team and Finance Admin team as needed.
• Assist with incoming phone calls.
• Participate in weekly Production and Finance/Admin meetings.

• Reliable transportation.
• Must be located within approximately a one-hour driving distance from our Palatine office.
• Proficiency in Microsoft Excel (moderate level).
• Strong communication and time management skills.
• Self-motivated, detail oriented, and a collaborative team player.
• Comfortable working under deadlines and with repetitive processes.
• A distraction-free work from home space if utilizing remote work options.
• Must pass a drug screening and relevant background checks.
• Must be legally authorized to work in the United States.