Plant Office Administrator at Peckham Industries – Westfield, Massachusetts

Job Summary:

The Plant Clerk is responsible for supporting office services and plant operations in a semi-industrial environment. This role involves processing scale tickets, maintaining sales, inventory, payroll, and production data, and providing excellent customer service. The ideal candidate will have strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Essential Functions:

1. Committed to serve. Operate the truck scale to weigh inbound and outbound materials, ensuring accurate and timely ticketing through PII POS.

2. Results matter. Prepare and maintain shipping and receiving documentation, including weigh tickets, delivery receipts, and daily production reports. Accurately enter and manage plant reporting systems, tracking daily sales, incoming materials, total production, and inventory. Manage petty cash transactions responsibly, ensuring proper documentation and reconciliation in alignment with company policies.

3. Respect and engage. Interact with drivers, customers, and vendors in a professional manner, addressing inquiries, providing necessary documentation, seeking feedback, and staying informed on new developments.

4. Determined. Perform clerical duties such as accounts payable vouchering, payroll entry, mail processing, and ordering office and PPE supplies.

5. Efficiency. Record fuel deliveries and place fuel orders as needed to maintain operational continuity.

6. Communicate. Collaborate with plant supervisors, dispatchers, and sales teams to coordinate logistics, resolve discrepancies, and ensure smooth plant operations.

7. Safety always wins. Ensure compliance with company policies and safety regulations, reporting any issues or concerns to management.

Requirements, Education and Experience:

1. High school diploma or equivalent; additional education or training in office administration is a plus.

2. Previous experience in a similar role within the construction, materials, or manufacturing industry preferred.

3. Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

4. Excellent organizational and multitasking abilities.

5. Strong interpersonal and communication skills.

6. Ability to work independently and as part of a team.

7. Flexibility to adapt to changing priorities and work schedules.

8. Valid Driver’s License

9. Legal right to work in the U.S.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Travel:

Position may require up to 5% travel by personal vehicle to offices throughout the state of New York, and New England based on the needs of the business.

Work Environment/Physical Demands:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required.

Values:

At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth and we believe will pave the way for future success.