Administrative Assistant - VP Chief Compliance Officer at Legacy Health – PORTLAND, Oregon

Legacy Health

Administrative Assistant - VP Chief Compliance Officer

Equal Opportunity Employer/Vet/Disabled
US-OR-PORTLAND

Job ID: 26-46623
Type: Regular Full-Time
System Office 1919 Building

Overview

At Legacy Health, our mission is to make life better for others - and every member of our team, from clinical staff to clerical professionals, plays a vital role in fulfilling that mission. If you believe your strong clerical and communication skills can support compassionate, high-quality care, you may be an excellent fit for our Admin Assistant position.

The Administrative Assistant provides confidential, complex and diversified support to our Vice President, Chief Compliance Officer and Director, Corporate Compliance to relieve them of administrative detail. This involves exposure to confidential and sensitive information requiring considerable use of tact, diplomacy, discretion and judgment. This position requires exceptional organizational skills and attention to detail, strong critical-thinking skills, flexibility, and the ability to work independently in a fast-paced environment. Key responsibilities include complex calendar management, travel coordination, audit support, communication screening, meeting and event planning. Supports our Corporate and Executive Compliance Committees and Privacy Program responsible for all administrative planning and presentation preparation.

Responsibilities

The Administrative Assistant provides confidential, complex and diversified support to Vice President(s), Director(s) or Medical Director(s) to relieve him or her of administrative detail. This involves exposure to confidential and sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.

• Administrative support for Director(s)/Medical Director(s)/Vice President(s)
• Correspondence and reports produced, organized and distributed according to department and operating unit needs.
• Department records, files and logs maintained in a complete, current and accessible manner.
• Facilitate communication between department members and with other customers to help meet management's objectives.
• Coordination of the work of other clerical and support staff according to department needs.

Qualifications

Experience:

• Five years experience in an administrative support role requiring discretion, judgment and performance of a wide range of secretarial/admin support functions is required.
• Hospital or healthcare experience preferred.

• High-level administrative support experience in a regulated environment preferred.

Skills:

• Demonstrated sixty words per minute keyboarding skill, advanced word processing skills, budget skills and the ability to organize and work independently.
• Working knowledge of / ability to create presentations (charts, graphs of data, etc.) using computer software programs (i.e. Excel, PowerPoint, etc.)
• Ability to transcribe reports, forms, and correspondence, including the use of technical and medical terminology, from longhand or dictation.
• Ability to compose specialized or sensitive correspondence and reports.
• Ability to edit documents for grammar, punctuation, etc.
• Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership.