Project Coordinator - Defense & Government at Motor Services Hugo Stamp Inc. Parent Company – Kent, Washington

(Please Read First) Application Instructions: To be considered for this position, please follow these two steps:

1. Complete the Culture Index Assessment – Copy and paste the following link into your web browser: https://go.cultureindex.com/p/XH9vhUlFKJ2UAsNA
2. Submit Your Application – Click the "Apply" button at the end of this job description to officially apply for the role.

Your application will only be reviewed if BOTH steps are completed.

Job Title: Project Coordinator - Defense & Government

Location: Kent, WA

Travel: up to 10%

Department: Defense & Government (D&G)

Reports To: Product Support Manager

Employment Type: Full-Time
Compensation: $28.00 – $35.00 per hour (based on experience)
Relocation Assistance: Available

The Defense & Government Project Coordinator plays a critical role in executing and driving the administrative and logistics functions of D&G contracts. This position partners closely with Project Managers and Program Managers to ensure deadlines are met, compliance standards are upheld, and logistics operations stay ahead of schedule.

This role is ideal for a driven, fast-moving, and highly responsive individual who thrives in environments with shifting priorities, pressing deadlines, and frequent interruptions. Success in this role requires someone who can think analytically, react quickly, juggle multiple logistics streams at once, and maintain detailed accuracy under pressure.

• Drive execution of Defense & Government contract activities to ensure timelines and compliance requirements are met.
• Coordinate and expedite inbound and outbound shipments for multiple active projects simultaneously.
• Track and control logistics costs, identifying discrepancies and resolving issues quickly.
• Monitor shipment status, update ETDs, and aggressively follow up to prevent delays.
• Issue, manage, and maintain logistics documentation within IDM with strong attention to detail.
• Track parts orders and proactively coordinate with Purchasing to meet project deadlines.
• Manage incomplete or partial deliveries and push for timely resolution.
• Arrange domestic and international travel per PM direction, ensuring strict compliance with government requirements.
• Negotiate government-preferred hotel and rental rates with a focus on efficiency and cost control.
• Ensure all travel documentation (passports, visas, work permits, base access credentials) is valid and current.
• Coordinate shipment of toolboxes and equipment to job sites without disruption to project timelines.
• Maintain and update D&G inventory and stock records accurately and consistently.
  

• Analytical thinker who communicates in a factual, direct, and straightforward manner.
• Highly responsive and comfortable working in fast-paced, deadline-driven environments.
• Able to manage multiple priorities simultaneously while maintaining detailed accuracy.
• Decisive, proactive, and comfortable applying pressure to move projects forward.
• Adaptable and responsive to unexpected changes, disruptions, or shifting priorities.
• Strong mental stamina and capable of working extended hours when project demands require it.
• Detail-oriented with the ability to maintain compliance documentation under tight timelines.
• Proficient in ERP and CRM systems and comfortable navigating structured systems quickly and efficiently.
  

• High School Diploma or GED
• 3+ years of project coordinator experience
  

• Professional office environment utilizing standard office equipment.
• Frequent interaction with internal teams and external vendors.
• Work involves changing priorities, multiple concurrent deadlines, and periodic disruptions.
• Regularly required to communicate verbally and audibly.
• Frequently required to stand, walk, use hands for handling or typing, and reach with hands and arms.
  

• Competitive compensation + performance-based bonus

• Full medical, dental, and vision coverage

• 401(k) with company match

• Tuition reimbursement and career development

• Company-paid life and disability insurance

• Paid holidays and PTO

• Flexible work structure with remote flexibility

Complete the Culture Index Assessment – Copy and paste the following link into your web browser: https://go.cultureindex.com/p/XH9vhUlFKJ2UAsNA

Equal Opportunity Employer MSHS PPG is an Equal Opportunity Employer. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Drug-Free Workplace MSHS PPG is a Drug-Free Workplace. All offers of employment are contingent on successful completion of a drug and alcohol screening, which may include testing for marijuana in compliance with applicable federal regulations and relevant state labor laws.