Digital Mail Processing & USPS Dispatch at Immediate Mailing Service – Liverpool, New York

• Collect and review job documentation to ensure accuracy and prevent the mixing of jobs, trays, or segments.
• Verify that postage statements, barcode placards, tray labels, and pallet documentation remain matched to the correct mail pieces and trays.
• Organize trays, tubs, and palletsin accordance withUSPS preparation standards and internal procedures.
• Prepare pallets for transport, including shrink wrapping and proper labeling to ensure visibility and verification during handling and dispatch.
• Assemble and organize work orders for submission and processing within the USPSPostalOne! system.
• Access the USPSPostalOne! dashboard tovalidatemailing information and printtherequired USPS confirmation documentation.
• Secure USPS confirmation pages and related documentationin accordance withestablished company procedures and recordkeeping requirements.
• Verify mailing status within internal systems and ensure all work orders are properly updated to reflect a status of “Mailed.”
• Identifydiscrepancies in documentation, tray preparation, pallet labeling, or system records and escalate issues toappropriate leadershipto prevent delayed or unauthorized mail release.
• Maintain compliance with USPS regulations, internal quality standards, and documentation control procedures.
• Communicate with production, presort, andlogisticspersonnel to ensure mail is properly prepared and dispatched according to schedule.

Minimum Qualifications

• High school diploma or GEDrequired,associate degree in logistics, operations, or a related field preferred.
• 1–3 years of experience working in a production, mailing, warehouse,logistics, or fulfillment environment.
• Familiarity with USPS mailing processes, presort operations, tray and pallet preparation, or mail verification procedures preferred.
• Ability to follow detailed written procedures andmaintainstrong attention to detail when verifying documentation and preparing mailings.
• Basic computer skills with the ability to learn internal production systems and USPSPostalOne! software.
• Strong organizational and communication skills with the ability to coordinate with production andlogisticsteams.

• Ability to work in a fast-paced production environment whilemaintainingaccuracy and compliance with established procedures.
• Familiarity with barcode scanners, RF devices, and inventory systems.
• Strong troubleshooting and communication skills.

Additional Responsibilities

Employees may be required to perform duties outside their primary responsibilities or assigned department, as reasonably requested by management. These duties may occasionally occur outside regular working hours, provided they align with applicable labor laws.

On-Call Requirements

If you are called in to work outside your regular schedule, you are expected to work at least four hours unless otherwise directed by management.

Physical Demands

The physical demands described here are those an employee must meet to successfully perform the essential functions of this position.

• Work is performed in a warehouse or production facility environment.
• May be exposed to varying temperatures, noise, dust, and printing chemicals.
  Must be able to lift 50 pounds, push 800 pounds on a load-bearing cart, carry 25 pounds, and pull 200 pounds.
• Must be able to use hand tools, pallet jacks, and forklifts.
• Requires frequent standing, walking, crouching, bending, kneeling, lifting, and using repetitive motions of hands or wrists; finger, grasp, handle, or feel; reach with arms and hands for extended periods.
• Fast-paced, deadline-driven setting requiring the ability to manage multiple tasks simultaneously.

Note

This job description in no way states or implies that these are the only duties performed by employees in this position. Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements. They are subject to possible modification to reasonably accommodate individuals with disabilities.

Immediate Mailing Services, Inc. is an Equal Opportunity–Affirmative Action Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, protected veteran status, immigration status, criminal history, height, weight, or any other protected category under applicable federal, state, or local laws. We are a drugfree workplace and comply with all applicable ADA requirements.

To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or a significant risk to their health, safety, or that of others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, whether express or implied, other than an at-will relationship.