Administrative Assistant at University of Pittsburgh – Pittsburgh, Pennsylvania

Administrative Assistant

UPCI Basic Research Administration - Pennsylvania-Pittsburgh - (26000625)

This Administrative Assistant II will work for the Director’s research lab providing daily administrative support as well as ongoing expertise with regard to various administrative duties. The Incumbent will act professionally, often as the first contact with visitors (domestic and international), PITT and UPMC professionals and staff. This position requires a BS degree with 1 year of experience, an Associate's with 3 years or High School diploma with 5 or more years as an Administrative Assistant. Grant and lab support experience is a plus.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Incumbent must have excellent organizational and communications skills. Must be able to manage multiple tasks at one time. Must always display a professional demeanor. Must keep current on University systems and rules. Must have strong computer, problem solving and organizational skills. Work must be accurate, complete and timely. Experience with Grant Submissions, Outlook, Teams, Zoom, Microsoft Suite, Excel, PowerPoint and Endnote is a plus.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Full Time, Monday through Friday, Approx: 8:30am – 4:30pm

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $34,588 - $42,000

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter