Assistant PTOC Manager at CALIBRE Systems Inc – Ft. Leavenworth, Kansas

Assistant PTOC Manager
TAS 5306

CALIBRE is an employee-owned mission focused solutions and digital transformation company. CALIBRE is seeking a PTOC Assistant Manager to support the Mission Command Training Program (MCTP).

The Mission Command Training Program relies on a highly capable Part-Time On-Call (PTOC) workforce to support Warfighter readiness across live, virtual, and constructive training environments. The PTOC Assistant Manager will support the PTOC Manager in the day-to-day coordination, scheduling, onboarding, and readiness tracking of PTOC personnel.

In this role, you will help maintain a responsive and qualified cadre of operators, mission command systems experts, and technical staff who support MCTP’s ability to train commanders and staffs to operate and win in contested, multi-domain environments.

Working closely with program leadership, subcontracting partners, and MCTP staff, the PTOC Assistant Manager will help ensure the rapid deployment of cleared and certified personnel supporting Warfighter Exercises (WFX), Mission Rehearsal Exercises (MRX), Command Post Exercises (CPX), JTF-enabled events, Army Service Component Command (ASCC) events, Deployment Exercises (DEPEX), and contingency operations.

Responsibilities include:

Workforce Support and Coordination

• Assist in building, organizing, and maintaining a roster of cleared and certified PTOC personnel available for rapid call-up.

• Support matching personnel skill sets with exercise requirements across WFX, MRX, CPX, JTF-enabled events, ASCC missions, and DEPEX activities.

• Assist with coordinating call-in procedures, issuing notifications, and tracking approval workflows for non-POM-funded events, Risk Reduction Exercises (RRE), CPXs, and contingency missions.

Onboarding, Training, and Readiness

• Support onboarding and offboarding processes for PTOC personnel.

• Coordinate Mission Command systems training requirements, including Army Mission Command Systems (AMCS) operator and master-operator training.

• Assist in verifying operator proficiency across systems including Joint Land Component Constructive Training Capability (JLCCTC), Warfighter Simulation (WARSIM), Mission Command Information Systems (MCIS), After Action Review Systems (AARS), Perspective, Joint Training Information Management System (JTIMS), and ARCHER.

• Maintain readiness metrics, certification records, and compliance documentation.

Administrative, Personnel, and Financial Support

• Maintain personnel files, availability calendars, timesheets, and travel documentation.

• Assist with financial coordination including fund site tracking, per diem allocations, and invoicing support in collaboration with finance teams and subcontracting partners.

• Support the preparation of reports, dashboards, and briefings for leadership as required.

Stakeholder Collaboration

• Work closely with the PTOC Manager, Program Manager, subcontractors, and MCTP staff to ensure seamless staffing support for training events and exercises.

• Communicate schedule updates, staffing changes, and operational requirements clearly and promptly.

• Strong organizational and coordination skills with the ability to manage multiple concurrent tasks in a fast-paced operational environment.

• Effective communication and stakeholder collaboration skills.

• Familiarity with personnel scheduling, workforce coordination, or program support functions.

• Working knowledge of Microsoft Office tools.

• Ability to learn and use scheduling, readiness tracking, or contract management systems.

• Ability to work both independently and as part of a team in operational training environments.

• 3+ years of experience supporting DoD programs, military operations, training environments, or related government contracting efforts.

• Experience supporting program operations, personnel coordination, or workforce management activities.

• Familiarity with operational training exercises or mission command support environments is preferred.

• Bachelor’s degree in Business, Management, Organizational Leadership, or a related field is preferred.

• Experience supporting readiness tracking, compliance monitoring, or quality assurance processes is a plus.

• Familiarity with government contracting concepts such as FAR/DFARS or contract administration is beneficial.

• Experience working with systems such as Deltek Costpoint, SAP, or similar financial/program management systems is preferred.

Clearance Requirement

• U.S. Citizenship required and an active Secret clearance is required.

Ft. Leavenworth, Kansas, United States

Full-Time/Regular

Equal Opportunity Employer, including disability/protected veterans