Rentals Invoicing Coordinator at Rolfson Oil – Addison, Texas

Job Summary:
The Rentals Coordinator is responsible for managing and coordinating the rental of equipment for day-to-day operations. This role involves overseeing the inventory, ensuring timely delivery and return of rental equipment, maintaining accurate records, and providing excellent customer service to internal and external clients.

Benefits and Perks

• Pay: $65K-$75K per year
• Medical, Dental, and Vision health insurance elections
• Voluntary STD, Life, hospital, identity theft, and Accident coverage
• 401K
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• Weekly Pay
• Pay Card option
• Online pay stub access
• 24-7 office support

Key Responsibilities:

1. Invoicing/Accounting Management:
   • Maintain rental ticketing/invoicing between different systems
   • Round on any missing tickets from different customers
   • Ensure timely billing/payment by customers
   • Ensure accurate revenue is recorded monthly.
2. Equipment Management:
   • Maintain an accurate inventory of all rental equipment and working with parts team on parts inventory.
3. Order Coordination:
   • Process rental requests from clients and internal departments.
   • Coordinate the delivery and pickup of equipment to and from job sites.
   • Track the status of rental equipment and manage return schedules.
4. Customer Service:
   • Serve as the primary point of contact for rental inquiries.
   • Provide quotes and availability information to clients.
   • Address and resolve any issues or concerns related to rental equipment.
5. Administrative Duties:
   • Prepare and maintain rental agreements, invoices, and other necessary documentation.
   • Maintain detailed records of equipment usage, billing, and inventory.
   • Generate reports on rental activities and equipment utilization.
6. Collaboration:
   • Work closely with the operations and finance teams to ensure efficient and effective invoicing and collecting payment.
   • Work with suppliers and vendors to collect invoices in a timely manner and track costs.

Qualifications:

• High school diploma or equivalent; Bachelor’s degree in a related field is preferred.
• Minimum of 2-3 years of experience in equipment rental coordination, preferably in the oilfield industry.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and rental management software.
• Knowledge of oilfield equipment and operations is highly desirable.
• Ability to work in a fast-paced and demanding environment.

Working Conditions:

• Office environment with regular visits to field locations.
• May require overtime and on-call availability to meet operational demands.

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