Purchasing Coordinator at UnionMain Homes – Atlanta, Georgia

Reports To: Purchasing Manager

Position Summary
The Purchasing Coordinator/Agent is responsible for supporting the purchasing department in the procurement of materials and services for residential construction projects. This role involves managing purchasing systems, coordinating with vendors and subcontractors, performing material take-offs, and ensuring purchase orders are accurate and properly maintained. The position requires strong organizational, communication, and time management skills to effectively support construction operations.Primary Duties and Responsibilities

• Maintain and manage the BRIX purchasing system on a daily basis to ensure accurate and up-to-date information.
• Maintain documentation related to subcontractors and vendors, including pricing, specifications, plans, community information, and related records.
• Respond to vendor inquiries via phone and email regarding contracts, pricing, plans, material changes, community bids, and related matters.
• Provide support to Construction Managers by addressing inquiries related to material shortages, take-offs, vendor concerns, and purchase order issues.
• Prepare and maintain all paperwork, reports, and documentation in accordance with company standards and required timelines.
• Perform material quantity take-offs for house plans, maintain related files and procedures, and communicate discrepancies with subcontractors and vendors to ensure accurate purchase orders.
• Maintain relationships with existing suppliers and assist in evaluating and onboarding new vendors as needed.
• Enter bids and take-off quantities into the BRIX system.
• Manage Purchase Order (PO) releases within BRIX and BuildPro systems.
• Provide construction support by collaborating with Construction Managers to proactively resolve purchase order or material-related issues.
• Send out revisions for plans and HLPs for Construction managers when needed.
• Coding of invoices for Accounts Payable at corporate office.
• Maintain an effective personal time management system to ensure organization, efficiency, and timely task completion.
• Demonstrate sound judgment and effective decision-making in daily operations.
• Perform additional duties as assigned.

Education and Experience Requirements

• College degree preferred but not required.
• Minimum of 3 years of experience in new residential construction purchasing is preferred.
• Experience with purchasing systems such as BRIX or BuildPro is highly preferred.
• Relevant field or construction experience is considered an asset.
• Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Working knowledge of construction practices, procedures, and building codes.
• Ability to pass a background check.
• Must have legal authorization to work in the United States.
• Reliable transportation.

Physical Requirements
This description outlines the primary responsibilities and expectations for the position. It is not intended to be a comprehensive list of all duties that may be assigned.Compensation
Salary will be determined based on experience.Benefits

• 401(k) Retirement Plan
• Health Insurance Coverage and dental and vision available
• Paid Holidays
• Paid Vacation and Sick Leave