HVAC Administrative Assistant at Vanport Mechanical Fire Sprinklers Inc – Vancouver, Washington

• Company: Vanport Mechanical Fire Sprinklers Inc.

• Location: Vancouver, WA

• Job Type: Full-Time

• Schedule: MondayFriday

• Pay: $24$30 per hour (based on experience)

Vanport Mechanical Fire Sprinklers Inc. is seeking a reliable and detail-oriented Administrative Assistant to support our day-to-day office operations.

In this role, you will play a key part in keeping projects organized, maintaining accurate documentation, and ensuring smooth communication between our team, vendors, and customers. If you thrive in a fast-paced environment and enjoy being the backbone of a teams success, this is a great opportunity for you.

• Organize and maintain project paperwork (digital and physical files)

• Confirm purchase orders are received and properly processed

• Support daily office operations with general administrative tasks

• Communicate with vendors and internal team members to ensure smooth workflow

• Maintain accurate records and project documentation

• Assist the team wherever needed to keep operations running efficiently

• 1+ year of previous administrative or office support experience

• Strong organizational skills and attention to detail

• Clear communication skills (phone and email)

• Basic computer proficiency (Excel, email, document systems)

• Ability to multitask and stay organized in a fast-paced environment

• Dependable, proactive, and team-oriented mindset

• Experience in construction, mechanical, or service-based industries

• $24$30/hour (based on experience)

• Medical, Dental, and Vision Insurance

• Retirement Savings Program

• Paid Time Off

• Bi-weekly pay cycle

• Work in a stable, essential industry focused on fire protection and safety

• Be part of a supportive, team-driven environment

• Opportunity to grow your skills and career

• Your role directly impacts the success of projects and operations

Join Our Team
If youre organized, dependable, and ready to support a team that values quality and efficiency, wed love to hear from you.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.