Facilities Project Specialist at AAA United States Inc – Grand Prairie, Texas

About the Company:

We provide specialized subcontracting and technical assistance services to support clients in the transport and aerospace industries. We work closely with clients to ensure that our solutions meet their needs and exceed their expectations. Our team members are motivated individuals that do remarkable things every day!

Position Summary:

AAA United States, Inc. has partnered with a company in Grand Prairie, TX that is an international pioneer in the aerospace industry. They are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, they are the largest aeronautics and space company in Europe and a worldwide leader.

The Facilities Project Specialist is responsible for planning, coordinating, and executing facilities-related projects, including renovations, upgrades, and maintenance initiatives

Essential Functions:

Project coordination with proponent groups and building committees: 35%

• Coordinates with all stakeholders to include proponent groups, engineers, contractors, property owners, and building committees to facilitate rational facility planning, budgeting, and scheduling.
• Maintain high client, customer, and user satisfaction with services provided.
• Support company Health & Safety program initiatives and ensure compliance to all assigned tasks and action items.
• Ensures effective and timely written and oral communication with consultants and internal customers during all phases of design and construction.

Manage project controls: 35%

• Perform reviews and analysis of project controls (schedule and cost indexes and variances)..
• Perform daily quality assurance inspections and reviews submittals, requests for information, change requests, and designs for adherence to project baseline documents.
• Recommend and manage initiatives to increase and improve service delivery considering cost, quality, scope and schedule.
• Ensure understanding of and adherence to contract requirements, business management requirements, and procurement requirements across the Workplace organization.
• Monitors and reports on all phases of planning and construction to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.

Requests for Proposals and Statements of Work (SOW): 20%

• Prepares requests for proposals and conducts all necessary meetings to facilitate hiring architectural and construction management services.
• Prepares Statement of Work that describe projects and desired outcomes.
• Write and evaluate proposals and quotes to ensure selection of best vendors to deliver service considering cost, quality, scope and schedule.

Facility capitalized expenditure budgets: 10%

• Prepare, submit, and manage facility capitalized expenditure budgets and projects with the clients' goals and objectives addressed, track variances and ensure a smooth recovery process.
• Partner with Workplace project resources to ensure leasehold acquisition, projects, build-outs, renovations and expansions are organized and limit disruption to the business.
• Prepare project reports and control expenditures in accordance with budget allocations.

Additional Responsibilities:

• Other duties as assigned.

• Bachelor’s Degree or equivalent experience in Facilities Construction/Project Management/Engineering or related field.
• 1 year in operations, maintenance, or construction of sizable solar generation site/project, electrical utility systems, or electric generation.
• 2 years in Facilities or Construction project management as a project manager, assistant project manager, or project controls specialist.
• State issued driver’s license
• Up to 5% Domestic Travel involved
• US Person under ITAR definition (U.S. Citizen, green card holder or person covered under our existing ITAR license).
• Working knowledge and application of OSHA, NFPA, and ADA standards required.
• Current knowledge of IBC and industry trends, best practices, technology.
• Ability to read blueprints, construction drawings, and experience with significant construction/renovation projects
• Ability to lead and motivate a diverse workforce.
• Ability to work without direct supervision/self-motivator.
• Ability to communicate effectively in verbal and written form in English.
• Ability to write detailed reports explaining project status
• Highly proficient in general office software systems, either Google Workspace or Microsoft Office Suite.
• Microsoft Project or similar Project Management software.

Preferred:

• Master’s Degree or equivalent experience in Facilities Construction/Project Management/Engineering or related field.
• 5 years in Facilities or Construction project management.
• 3 years as a field construction engineer or building design engineer.
• OR -
• 3 years as a tradesperson or supervisor of a trade (electrical, plumbing, mechanical, or building construction).
• PMP Certification
• General knowledge of FAA, EASA, and ICAO standards.
• Knowledge of estimating, budgeting, and scheduling practices.
• SAP knowledge
• AutoCAD knowledge