Operations Administrator at U.S. Traffic Control West – Petaluma, California

We are seeking a highly organized and proactive Operations Administrator to support our daily business operations. This role is integral in ensuring efficient coordination across departments, maintaining compliance with regulations, and supporting HR functions. The ideal candidate will be detail-oriented, flexible, and capable of juggling multiple priorities in a fast-paced environment.

Essential Job Duties:

• Support daily operations, including office administration, daily dispatch scheduling, vendor coordination, and facility management.
• Assist in developing and implementing operational procedures to improve efficiency.
• Support budget management, expense tracking, and procurement processes.
• Ensure compliance with safety regulations, labor laws, and internal policies.
• Maintain and organize company records and tracking systems.
• Schedule meetings, maintain calendars and manage internal communications.
• Assist with third-party hotel housing arrangements and associated tracking.
• Support HR functions including recruitment, onboarding, training and performance tracking, employee engagement and responding to employee inquiries.
• Communicate and ensure compliance with HR policies, current laws and best practices.
• Other duties as assigned.

Skills and Requirements:

• High school diploma or equivalent with 2+ years in administrative, operations, or HR support.
• Strong organizational, multitasking and communication skills.
• Proficient in Microsoft Office; HRIS experience and knowledge of labor laws a plus.
• Ability to handle sensitive information with confidentiality and discretion.
• Pass a drug screen prior to employment.
• Valid driver's license and clean driving record (3+ years); minimum age of 21.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to stand, walk, bend, reach, and lift up to 25 pounds.
• Manual dexterity to operate standard office equipment.
• May require occasional travel between office areas, meeting rooms, or off-site locations.

Benefits:

• Health, dental and vision insurance
• Paid Time Off and Holidays
• 401K