Project Coordinator at Environmental Remedies LLC – Hayward, California

Job Description

Job Title: Project Coordinator

Department: Share Services

Reports To: Corporate Services Manager

Job Overview.

The Project Coordinator supports the successful execution of asbestos abatement projects from start to finish. This role ensures projects run smoothly by coordinating schedules, documentation, compliance requirements, and communication between field crews, clients, and management. The Project Coordinator plays a key part in maintaining ERI’s commitment to safety, quality, and efficiency.

Duties & Responsibilities

• Manage incoming project leads and enter them into the job tracking database; assign leads to estimators and monitor progress.
• Assist project managers with Salesforce upkeep and data accuracy.
• Coordinate project scheduling, vendor/subcontractor logistics, and required submittals.
• Ensure all required documentation (work authorizations, subcontracts, waivers, etc.) is received prior to project start.
• Maintain accurate and organized project records by updating account details and milestone dates in company databases.
• Upload and manage project documentation including reports, notes, photos, and related correspondence.
• Coordinate vendor services such as delivery/pick-up of debris boxes, porta-potties, scaffolding, etc.
• Schedule and coordinate post-abatement clearance testing and related follow-up activities.
• Generate project files by printing work orders, drafting manifests, submitting notifications, and assembling documentation per company procedures.
• Research and provide project-related information to project managers, customers, accounting, and leadership as requested.
• Support project managers and contribute to overall team success by assisting with additional administrative or coordination tasks as needed.

Qualifications & Experience

• 2+ years of administrative, project coordination, or receptionist experience in an office environment required
• Collections or AR experience preferred
• QuickBooks and/or Salesforce experience preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required
• Excellent communication skills—both verbal and written—with strong grammar, spelling, and proofreading abilities
• Strong attention to detail, organization, and time management
• Ability to multitask, prioritize, and apply sound judgment
• Reliable attendance and punctuality, with a professional appearance and demeanor
• Ability to operate standard office equipment such as scanners, copiers, and phones
• Bilingual in Spanish is a plus, but not required
• Availability to work 40–50 hours per week

Education

• High school diploma or GED required
• Advanced education or coursework in business administration or related fields preferred