Accounts Payable (AP) Administrator at Park Landscaping – Edmonton, Alberta

DEPARTMENT: Accounting

REPORTS TO: Controller

EFFECTIVE DATE: February 2026

• Manage and post all outgoing payments, ensuring accuracy, completeness, and adherence to payment terms.
• Ensure invoices are reviewed, approved, and paid in a timely manner.
• Analyze and verify that all purchase receipts and supporting documentation are accurately entered into the accounting system.
• Confirm that outgoing payments align with withdrawals from bank accounts and corporate credit cards.

• Communicate professionally with vendors regarding outstanding invoices, payment status, and discrepancies.
• Address vendor inquiries and resolve invoice or payment issues promptly to maintain positive supplier relationships.

• Reconcile accounts payable activity to bank and credit card statements.
• Create and maintain reports tracking outstanding invoices and upcoming payment obligations.
• Support internal controls by ensuring transactions are properly documented and traceable.

• Assist the Controller and Accounts Receivable team as required to support overall accounting operations.
• Provide accurate AP data and documentation for month-end and audit-related activities.

• Maintain strict confidentiality of financial, banking, and vendor information.
• Comply with company policies, accounting standards, and internal procedures.

• Perform other related duties as assigned.

• Experience: Minimum one (1) year experience in accounting or accounts payable.

• Education & Certification: Post-secondary education in Accounting, Finance, or related field is considered an asset.
  
  

• Systems & Technical Experience: Intermediate or higher proficiency in Google Workspace, accounting/finance platforms including ADP; experience with Asset Tiger, Aspire or similar industry-specific systems is considered an asset.
  
  

• Accuracy & Attention to Detail – Maintains ≥99% accuracy in invoice entry, payment processing, and reconciliations.
  
  

• Analytical & Problem Solving – Identifies and resolves invoice, statement, and payment discrepancies within defined turnaround times.
  
  

• Time Management & Prioritization – Consistently meets payment deadlines and manages workload to avoid late fees or service disruptions.
  
  

• Communication & Vendor Service – Provides clear, professional communication with vendors and internal teams; resolves inquiries promptly.
  
  

• Organization & Documentation – Maintains complete, accurate, and audit-ready AP records and reports.
  
  

• Teamwork & Collaboration – Works effectively with accounting leadership and AR to support month-end and operational objectives.
  
  

• Reliability & Adaptability – Dependable in maintaining payment cycles and adapts to changing priorities and volumes.
  
  

• Ethics & Confidentiality – Adheres to financial controls, confidentiality standards, and company policies at all times.

• Primarily office-based with regular interaction with employees and candidates.

• Occasional travel to other office locations for training, collaboration, or operational support may be required.

• Flexible work hours may be required to support operational needs.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.