Accounts Receivable and Billing Specialist at Willows Way – St. Charles, Missouri

Quality Supports for Individuals with Intellectual &
Developmental Disabilities Since 1990

Accounts Receivable and Billing Specialist

Do you have experience in Medical Billing and want to gain experience in
Accounts Receivables and Business office processing?
This is a great opportunity for you!

Full Time
Salary: $55,000-$60,000 Annual
Schedule: Flexible 40 Hours Monday-Friday
Location: St. Charles, MO

Purpose: The Accounts Receivable and Billing Specialist will accurately and timely process all incoming payments, assist with billing government and commercial payors and create detailed reporting of activity to ensure the integrity of the finance department.

Excellent Benefits

• 3 Weeks Paid Time Off
• Weekly Paydays
• Tuition Reimbursement - $5250/year
• Wellness Reimbursement $200/year i.e. gym membership, weight loss program
• 9 Paid Holidays + 2 Additional Floating Holidays
• Retirement Investments (401K/Roth IRA) at 4% Employer Match
• Employee Health Insurance $150/month
• Free $25,000 Life Insurance
• Dental, Vision, Short Term Disability, Supplemental Life, Accident, Critical Illness, Flexible Spending Account
• Free Employee Assistance Program

QUALIFICATIONS

• High School diploma required, Associates or Bachelor’s degree in Accounting preferred.
• 3 years’ accounting experience plus 1+ year of experience with medical practice billing is required.
• Excellent organizational and communication skills
• Proficiency with Microsoft Office applications and accounting software programs.

CORE RESPONSIBILITIES

1. Record, post, and reconcile all incoming payments, including checks, electronic deposits, and cash receipts.
2. Prepare and process client and third-party billing in accordance with contract and funding source requirements.
3. Maintain and update payee files, including name or address changes, mergers, or mailing attentions.
4. Monitor accounts receivable aging reports; identify and follow up on overdue accounts in a timely and professional manner. Communicate with program staff, funding agencies, and families to resolve billing discrepancies or payment issues.
5. Maintain accurate records and documentation for audits, grant reporting, and compliance with funder requirements.
6. Creates special reports regarding the current status of accounts as requested.
7. Generates monthly billing statements based on the general ledger.
8. Assist with monthly closing procedures, revenue reconciliations, and general ledger postings.
9. Copies, files, and retrieves materials for accounts receivable as needed.
10. Relays changes of information to appropriate personnel.
11. Collaborate with the finance team to improve billing processes and ensure compliance with internal controls.
12. Uphold confidentiality and ethical standards in handling sensitive financial and client information.
13. Support other finance department functions as needed.
14. Act as backup for General Ledger Accountant and Client Funds Manager.

LOCATION
Willows Way | 800 Friedens Road | St. Charles, MO 63303 | 636-947-6591
www.willowsway.org
Willows Way, Inc. is an equal opportunity employer.

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